About the Opportunity

• Full ownership of the Accounts Payable processes and functions

Extensive coaching, setting performance expectations and managing schedules of expected deliverables for a small group of direct reports (Accounts Payable specialists)

Approving vendor setups and changes

Building relationship and liaising with multiple vendors and suppliers, negotiating payment terms

Reviewing aging lists and ensuring timely payment of invoices coming due

Verifying approval details for invoices and / or contracts before final payments are released

Managing month-end accrual process to ensure accuracy and completeness

Ensuring effectiveness of internal controls within Accounts Payable

Month-end General Ledger account reconciliations for Vendor Accounts Payable, capital assets and prepaid expenses

Proper record-keeping, filing and storage for AP documents

Updating and maintaining standard operating procedures

Processing journal entries and ensuring accounts tie to source documents

Assisting with period-end audits and reviews performed by independent accounting firms

Providing back up, when necessary or requested, for daily AP activities, such as invoice processing, communication with vendors, setting up payments in the bank, managing invoice approval workflows, etc.

Other projects, duties and tasks as assigned from time to time

About You

Minimum 3 - 5 years relevant supervisory experience in accounts payable and vendor management

Experience in reviewing bank transactions, preparing reconciliations, and investigating variances

Experience with Sage 300, Quadient and / or SAP Concur (or similar packages) is a plus

Ability to multi-task, prioritize and manage time effectively

Excellent organization skills and attention to detail

Positive attitude with a solutions-oriented approach

Excellent interpersonal and verbal / written communication skills

Ability to work independently as well as in a team environment

Ability to develop good working relationships with multiple departments

Respect for highly confidential information

Strong organizational and problem-solving skills

General familiarity with AP accounting module functionalities and best practices

Experience working with Microsoft Excel

Salary Range

70,000 - $75,000 / year

How to Apply

Click the “Apply Now” button and follow the instructions to submit your resume. Please know that we only accept documents in MS Word or Rich Text formats.

When referencing this job, quote #431135.

You must currently reside within the Greater Toronto Area and be permitted to work in Canada to be considered for this opportunity. A recruiter will be in touch with you if your profile meets our client’s requirements for this role.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries (“we,” “our,” or “Vaco”) respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.