Project Officer

Job Overview

Provide effective implementation of assigned projects and tasks meeting safety, quality, cost and schedule requirements. Coordinating, facilitating and driving project planning and execution

Report on project performance, detect challenges to safety, quality, cost, and schedule sufficiently early to allow development and implementation of effective prevention, mitigation, or corrective actions to ensure projects

are implemented meeting expectations.

Assess project performance and forecast future cost and schedule performance including year-end forecasts and project estimates at completion.

Prepare and maintain project management plans including risk, scope, cost, contract, safety, and schedule management. Develop and maintain project scope and cost estimates.

Initiate and co-ordinate project scoping and risk management workshops. Prepare risk management plans with input from other project team members.

Monitor project risks against risk management plan, maintain risk register, and update as required. Recommend and implement mitigation plans.

Develop integrated, logically tied, resource loaded project schedules (Primavera) which incorporate identified scope, risks, estimates / budgets and constraints that support effective project management and field execution.

Establish recommendations for project budgets, contingency and milestones.

Recommend the project preferred alternative and prepare the business case justification including associated documents for gate review board submissions, senior management, and Board approvals.

Identify actual and potential deviations from the approved annual, release, or life cycle budgets or schedules. Recommend and implement corrective actions.

Develop, recommend, and implement contracting strategies.

Evaluate vendor proposals, negotiate contracts, and make recommendation for contract award that provides the best value to OPG.

Initiate, manage, and administer contracts including payments and change orders. Implement contractor oversight for technical and field execution work.

Develop and maintain contract documents.

Monitor field installation verses contract terms and conditions and contractor schedules and work planning. Review contractor training records and arrange training as required.

Maintain required work protection qualifications as assigned by manager.

Recommend strategies to mitigate contract cost and schedule impacts of field execution delays such as redeployment, scheduling, and shift changes.

Review and obtain approvals for site safety plans, job safety analysis, and environmental plans. Participate or lead incident notifications, investigations, and recommend corrective actions.

Support the business unit business planning process.

Effectively integrate and use the OPG financial reporting systems.

Apply the process to effectively execute assigned work meeting labour relations and collective agreement requirements. Conduct self-assessments and benchmarking.

Implement a corrective management process.

Plan and integrate projects and tasks with station Work control organization and processes.

Provide oversight and input to safe work planning including impacts to nuclear safety, radiation safety, conventional safety, and environmental safety.

Identify and manage stakeholders and stakeholder input, including station resources. Ensure project is integrated with station processes as required.

Monitor field execution to ensure safety and quality standards are met. Drive project close out process including financial closeout.

Assist with continuous improvement of project management, contract management, business processes and procedures. Document and distribute lessons learned.

Develop and implement project oversight.

Qualifications

EDUCATION

Requires knowledge of engineering / science / business encompassing subject areas relevant to the project planning, project management, contract management, oversight, scheduling, risk management and control as well as the business service needs of the division. Requires strong interpersonal and communication skills to allow effective interaction in a project team environment with stakeholders and contractors, including relevant business and computer applications knowledge (Primavera, Microsoft Office, Cognos, Visio and Proliance), to develop and maintain computerized project information, costs, budgets, and forecasts. This level of knowledge is normally acquired by successful completion of a 4 year university degree in Engineering, Science, Business or Finance, or by having the equivalent level of education.

EXPERIENCE

Requires experience to become familiar with project controls principles, theories, and concepts such as project scoping, risk management, estimating, budgeting and scheduling. Requires experience of project management, contract management, project cost and schedule analysis and project planning within a project management support capacity. Requires experience to become familiar with engineering and construction management concepts, methods and techniques. Requires experience to become familiar with the development and operation of various computerized systems and databases, including business unit financial and work management systems. Requires experience to become familiar with corporate financial processes to initiate, manage, and administer contracts including payments and change orders. Requires experience to become familiar with departmental and divisional interfaces with other areas of the Corporation. A period of over 6 years and up to and including 8 years is considered necessary to gain this experience.