Administrative Assistant

SMS Equipment is seeking a detail-oriented and proactive Administrative Assistant to join our team. In this role, provide essential payroll and administrative support services within the branch.

Work Location: Elkford, BC
Salary: $50,000 - $52,000 annually.
Work Arrangement: Fixed on site – working 5 days per week from the office or customer site.
Schedule: Monday to Friday.

What You'll Do

• Vet, code, and enter timecards into the system
• Track overtime, vacation, sick, and banked time hours
• Run cutoff reports for corporate payroll
• Open and receipt purchase orders
• Coordinate with vendors for invoices
• Ensure approval processes are followed
• Answer phones and manage door traffic
• Order stationery and forms
• Maintain housing and fleet trackers
• Book appointments and file inspection reports
• Liaise with janitorial contractors and secure rentals as needed
• Track training schedules and expirations
• Work with supervisors to ensure compliance

What You Bring

The ideal candidate will have a grade 12 diploma, with related experience in an industrial environment. Additional qualifications include:

• Strong computer skills (Word, Excel, ERP systems, etc.)
• Excellent time management, prioritization, and attention to detail
• Effective verbal communication skills for internal and external interactions

This position is classified as an Individual Contributor role in SMS Equipment’s competency framework, requiring demonstration of core competencies (customer focus, collaboration, and technical/functional expertise).

At SMS Equipment, safety is one of our core values and we care for each other, without exception. Our successful candidate is intrinsically motivated and committed to making safe choices when completing all tasks.

This posting is for an existing vacancy within SMS Equipment. Applications will be accepted until a suitable candidate is hired.

We thank all applicants for their interest. Only those selected to proceed to the next stage of the recruitment process will be contacted.

At SMS Equipment, the right partnership makes everything possible. We’re committed to building a diverse and inclusive team and encourage applications from all qualified individuals. Join us and bring your expertise to an organization that values safety, authenticity, innovation, performance, and respect.

SMS Equipment offers rewarding careers in the heavy equipment industry across Canada. As the largest Komatsu dealer in North America, SMS Equipment gives you the opportunity to represent world-class quality in our product offerings and customer service. A few of the many benefits of working with SMS Equipment include competitive wages, comprehensive group benefits plan, and RRSP matching.