Our client is looking for an experienced Executive Assistant to join their well-established business in the finance industry.
The office is located in downtown Toronto, in the heart of the Financial District.
Please note, that this role will require 5 days a week in the office (Monday-Friday).
Responsibilities :
- Direct support to two C-Level Executives and as needed, to other senior leaders
- Managing email correspondence, complex calendaring, travel coordination, and monthly expense reports
- Liaise between internal, cross-functional teams, as well as occasionally with external partners
- Manage documents & presentation materials for internal & external meetings
- Coordinate distribution and logistical arrangements for corporate communications
- Manage Executive-level meeting agendas and distribute minutes and materials accordingly
- Assist in financial reporting, budget tracking, and expense management in compliance with company policies
- Event coordination for both on and off-site team events
- Proactively develop and provide recommendations to streamline office operations to increase efficiencies for the Executive Team
- Handle confidential records and sensitive information with the utmost discretion and professionalism
- Support team with general office duties, inclusive of occasional backup Reception coverage
- Occasional Executive support outside of working hours (based on the needs of the business)
Qualifications / Experience :
- Minimum 2 years of experience as an Administrative Assistant
- Strong organizational skills and incredibly high attention to detail
- Proficient in Microsoft Office and Docusign
- Proactive and clear communicator with demonstrated ability to work with diverse groups of people
Executive Assistant
Job Description: Executive Assistant to Cailey Heaps, Founder, CEO & President. The Heaps Estrin Team is seeking a highly organized and proactive Executive Assistant to support Cailey Heaps, Founder, CEO & President and our Chief Growth and Innovation Officer. Minimum of 3-5 years of experience as a...
Executive Assistant
We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support Homeward’s Founder & CEO. Homeward's ideal Executive Assistant has the following characteristics:. Minimum of 5 years of administrative support or related experience, including experience managing a seni...
Bilingual Executive Assistant to the Chair of the Board
Responsible for providing organizational and executive administrative support - with a high degree of confidentiality, discretion and judgement - to the Chair of the Board, directors and the Corporate Secretary's Department, in the coordination and execution of Board and Committee matters. Acting as...
OPEN: Executive Administrative Assistant
Clients would include external organizations (Government, Corporate Management as well as internal recipients such as OPG Executive, Board of Directors and various line managers). Prepare schedules for the receipt of important approval documents to fit in with schedule of Board meetings, Executive O...
Executive Assistant
This Executive Assistant Position Features:. Minimum 5 years previous administrative support experience, minimum 3 years of executive-level administrative support. Professional demeanour, and able to quickly develop strong working relationships with executives within the business. ...
Executive Assistant
We are actively seeking for an Executive Assistant to provide executive and operational support to the C-level Executives within Provincial Government of Ontario. Provide executive support to C-Level Executives. Collaborate with other Executive Administrators on shared tasks and priorities. ...
Executive Assistant / Reception / Marketing & Admin Coordinator - Industrial Equipment
As Executive Assistant / Receptionist / Marketing Coordinator / Administrator, you will work closely with the President, managing various projects, coordinating marketing efforts, managing client interactions, managing calendars, and performing various other duties. Sales positions we hire for inclu...
Executive Legal Assistant, Legal Department, Legal & Corporate Affairs
The Executive Assistant contributes to the overall success of Strategic Services, providing primary support to their designated executive and general support to the Legal Department, Legal & Corporate Affairs, ensuring specific individual goals, plans, initiatives are executed / delivered in sup...
Executive Assistant To The CEO
A minimum of 5 years of experience as an Executive Assistant, preference will be given to those individuals who have previously supported C level executives. Our client is a Health and Wellness startup looking for a polished professional to support their Senior Executive Leadership Team. You will be...
Executive Assistant
Proven experience as an executive assistant or in asimilar role supporting Clevel executives. Our CEO seeks ahighly organized proactive and resourceful Executive Assistant tosupport daily operations and strategic initiatives. ...