Municipal District of Taber - Administrative Assistant

Are you an organized, detail-oriented professional who thrives in a fast-paced municipal environment? The Municipal District of Taber (MDT) is seeking a skilled and dependable Administrative Assistant to provide comprehensive administrative and operational support to the Community Services Department. This role is central to ensuring effective coordination, communication, and service delivery across a diverse range of municipal functions. If you excel at multitasking, value professionalism, and enjoy supporting community-focused initiatives, this is the opportunity for you!

Position Overview

As the Administrative Assistant, you will play a key role in providing front-line administrative support for the department, which includes land use planning and development, municipal lands and leases, economic development, fire and emergency services, GIS, asset management, municipal enforcement, and community support services. Reporting to the Director of Community Services, your responsibilities will include :

Administrative and Executive Support : Provide professional administrative assistance to the Director, including preparing reports and documentation for Council, committees, and boards, maintaining records, and supporting invoicing and payment processing.

Front-Line and Departmental Coordination : Act as the first point of contact for Community Services, responding to inquiries in person, by phone, or email, and coordinating follow-up or escalation as required.

Records, Meetings, and Events : Maintain departmental records in accordance with records management requirements, serve as recording secretary for meetings, and provide logistical support for training sessions and department events.

Grants, Funding, and Community Support : Assist with grant research and applications, support the intake and processing of community donations and recreation funding, and prepare related reports.

Emergency and Operational Support : Participate in training and emergency management exercises, assist with maintaining emergency contact lists and databases, and support readiness of emergency coordination facilities.

Qualifications

Post-secondary education in office administration or related field.

Minimum of five years of administrative experience, preferably within a local government or related environment.

Proficiency with Microsoft 365, Adobe, and records management systems.

Strong organizational, communication, time management, and confidentiality skills.

Ability to work independently with minimal supervision and manage multiple priorities effectively.

Availability to work evenings and weekends as required.

A valid Alberta class 5 driver’s license is required for occasional travel to meetings and event activities.

Join us in making a meaningful impact in the MD of Taber. Be part of a team that values collaboration, innovation, and community spirit!