office assistant
- Work Term : Permanent
- Work Language : English
- Hours : 40 to 45 hours per week
- Education : Secondary (high) school graduation certificate
- Experience : 1 year to less than 2 years
Work site environment
Non-smoking
Work setting
- Office
- Construction industry
- General office
Tasks
- Type and proofread correspondence, forms and other documents
- Receive and forward telephone or electronic enquiries
- Work on reports from manual or electronic files, inventories and databases
- Sort, process and verify applications, receipts and other documents
- Process incoming and outgoing mail manually or electronically
- Send and receive messages
- Perform basic bookkeeping tasks
- Prepare and format page presentation
- Compile data, statistics and other information
- Provide general information to clients and the public
- Photocopy and collate documents for distribution, mailing and filing
- Order office supplies and maintain inventory
- Conduct research
- Perform data entry
- Provide customer service
- File material in storage area
- Label files according to retention and disposal schedules
- Label, file and retrieve documents
- Locate and remove files requested
- Organize and schedule office work
Computer and technology knowledge
- Microsoft Publisher
- MS Word
- MS PowerPoint
- MS Excel
- MS Outlook
- MS Windows
Equipment and machinery experience
Scanner
Area of specialization
- Reports
- Forms and records
- Charts, tables, graphs and diagrams
- Correspondence
- Shipping and receiving
Transportation / travel information
- Own transportation
- Own vehicle
- Valid driver's licence
Work conditions and physical capabilities
- Fast-paced environment
- Work under pressure
- Tight deadlines
- Repetitive tasks
- Combination of sitting, standing, walking
- Sitting
- Bending, crouching, kneeling
- Attention to detail
- Work with minimal supervision
Own tools / equipment
Steel-toed safety boots
Personal suitability
- Adaptability
- Analytical
- Collaborative
- Creativity
- Efficiency
- Energetic
- Goal-oriented
- Hardworking
- Integrity
- Outgoing
- Positive attitude
- Proactive
- Quick learner
- Time management
- Accurate
- Client focus
- Dependability
- Efficient interpersonal skills
- Excellent oral communication
- Excellent written communication
- Flexibility
- Organized
- Reliability
- Punctuality
- Team player
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