Coordinator, Communications and Administration

Bilingual position in a dynamic professional environment combining coordination internal communication and support for client-related activities. Hybrid work model engaging projects and varied interactions within a renowned law firm based in Montréal.

Annual salary: between $65.00075.000 per year.

Permanent full-time position: 35 hours per week.

Monday to Friday with start times at 8:30 am or 9:00 am based on preference.

Hybrid work model: 3 days in the office 2 days remote. Wednesdays are mandatory in-office; the other 2 office days are flexible.

Flexibility to work overtime as needed.

Three weeks of vacation starting in the first year.

Comprehensive group insurance including dental vision and mental health coverage up to $3000 with full family coverage paid by the employer.

RRSP: 2% employer contribution after one year of service.

Wellness program: up to $750 reimbursement for home office equipment (e.g. headphones Apple Watch etc.).

Training: $700 per year in reimbursement for professional development and 4 days per week of in-person training.

Opportunity to contribute to enriching internal initiatives such as committees client events and fundraising campaigns.

Responsibilities:

Administrative

Draft and produce internal communications presentations and announcements.

Coordinate the onboarding of new partners with strict confidentiality.

Prepare initial budgets and follow up on monthly financial reports.

Organize activities for various internal committees (e.g. Centraide Francization) including meetings agendas minutes and follow-ups.

Act as the main point of contact for both internal and national committees.

Ensure deadlines are met and compliance with internal and external policies and procedures.

Prepare various presentations and update onboarding plans and lists.

Manage travel bookings for administrative team members.

Handle administrative tasks such as check requests reimbursements invoice payments and petty cash.

Coordinate building-related requests including contact lists and statistical information.

Client Development

Coordinate quarterly/annual reports and legal continuing education programs for strategic clients.

Provide support for client events (registrations name tags welcoming guests logistics).

Maintain the master calendar of client and association-related activities.

Coordinate event sponsorships and registrations for targeted events.

Track departmental expenses check requests and invoice payments.

University degree or equivalent training in administration marketing or communications.

3 years of experience in a similar role.

Experience in B2B and professional services required; law or accounting firm experience preferred.

Proficient in Microsoft Office Suite (Outlook Word Excel PowerPoint).

Familiarity with CRM tools.

Excellent oral and written communication skills in both French and English.

Fully bilingual in French and English required to communicate with national offices and English-speaking clients and to draft internal and external documents.

Ability to interact effectively with all levels of staff and external stakeholders.

Strong organizational skills and ability to manage multiple priorities.

Flexibility to adapt work schedule when needed.

Team spirit proactive mindset and strong client service orientation.

Ability to manage stress and foster engagement in group initiatives.

Diplomacy discretion and tact are essential.

Recruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.

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