Events Coordinator

The Greater Kitchener Waterloo Chamber of Commerce (GKWCC) provides strong, continued service to over 1500 members in one of Canada’s marquee pioneering and entrepreneurial business communities. For nearly 140 years, dating back to the Chamber’s founding as the Berlin Board of Trade, we have expanded into one of the largest and most innovative Chambers in Canada by focusing on the needs of all our members, big and small. For more information, please visit greaterkwchamber.com.

About the Role

The GKWCC is seeking an Events Coordinator who is responsible for organizing their own portfolio of events within the Chamber’s annual event calendar, supporting volunteer committees, executing day-to-day administrative tasks of the Events Department, and working alongside a team to deliver successful, high caliber events and positive guest experiences.

The Events Coordinator will work collaboratively with an Events Supervisor (hereby known as ‘Supervisor’), who will provide daily guidance to the Coordinator. Both the Coordinator and Supervisor receive direct oversight from the Director, Community Engagement & Strategic Programs (hereby known as ‘Director’).

Event Planning – Under the guidance of the Events Supervisor and Director, coordinate and execute high quality events that fall within your event portfolio. You will also assist the Events Supervisor with the coordination and execution of their event portfolio (typically Signature / Premier events).

• Execute virtual, hybrid, and / or live events.
• Book and coordinate all venue logistics (physical venue spaces and / or virtual event platform).
• Assist in booking keynote speakers and panelists, providing them with full event details, and content direction.
• Determine event agendas and write event scripts.
• Provide direction for event promotional materials, and update website with all event details and registration.
• Liaise with all vendors and suppliers needed to successfully execute event (i.e. – production, décor, food & beverage, entertainment, etc.), which may include confirming event needs, contract review, and / or negotiation.
• Greet and assist all event attendees including dignitaries, VIP’s, and / or high-profile guests.
• Compile and send out all pre, during, and post event communication to attendees, speakers, exhibitors, sponsors, and any other key stakeholders.
• Prioritize the health and safety of all guests, staff / volunteers, and vendors.
• Create event wrap-up reports, debriefs, and thank you emails.
• Submit invoices for processing.

Sales & Sponsorship – Work with the Sponsorship and Sales Teams to successfully generate revenue, while exceeding their expectations.

Volunteer Committees – Assist in leading and supporting volunteer committees (4-6 total). Volunteer Committees are made of dedicated Chamber Members who help plan events.

Administrative Tasks – To ensure the department runs smoothly, day-to-day administrative tasks will need to be performed.

Other Duties as Assigned – As you would expect, the Events Industry is unpredictable and requires you to adapt to many different situations at a moment’s notice. As such, there are always “other duties” that come up unexpectedly that you should be prepared for.

About You

If this sounds like you, or what you’re striving to obtain, then please apply. We look forward to learning more about you and what you could bring to this role.

Application Process

To Apply : Please visit the full job posting on our website for the application process and next steps.

https : / / greaterkwchamber.com / blog / job-posting-events-coordinator-2 /

The Specifics

Hours of Work : Monday – Friday, 8 : 30am – 4 : 30pm, with a 30-minute unpaid lunch for a total of 37.5 hours each week. Evenings / early mornings and occasional weekends will be required based on events schedule.

Travel : Hybrid work environment, with minimum 2 days per week in-office (80 Queen St. N., Kitchener), with additional travel required around Waterloo Region to event venues and / or scheduled pick-ups and deliveries of supplies and donations from partners. Mileage will be reimbursed for work-related activities, but this role requires a valid driver’s license and access to a reliable vehicle.

Compensation : $37,000 - $42,000 annually, plus benefits. Compensation within this range will be based on experience & qualifications.

The Greater Kitchener Waterloo Chamber of Commerce believes that everyone is free to be their true self and receive the same respect and opportunity, regardless of ethnicity, gender, culture, identity, sexual orientation, age, beliefs, language, or disability. We have an inclusive work environment that is a safe and welcoming space for all, and we encourage applications from all qualified candidates. If you require accommodation at any time during the recruitment process, please email cmarsh@greaterkwchamber.com .

Seniority level

Entry level

Employment type

Full-time

Job function

Management and Manufacturing

Industries

Civic and Social Organizations

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