Payroll & Accounts Payable Coordinator - Western Canada District

Position Overview

As a Payroll and AP Coordinator (Business Coordinator) at Kiewit Construction, you will play an essential role in ensuring accurate and timely processing of both payroll and vendor payments. You’ll handle payroll duties for craft and staff employees, manage accounts payable transactions, and support financial operations for projects across multiple locations. This is an excellent opportunity for a detail-oriented and organized professional to thrive in a fast-paced construction environment.

Location

This is an in-office role located in our Burnaby, BC District Office. #LI-RP1

Responsibilities

• Process weekly payrolls for staff and craft employees in compliance with company policies and union agreements
• Reviews employee timecards to be inputted into the current payroll system via completed and approved spreadsheets
• Process all employee information including salary changes, special payments, taxable benefits, & bonus payments
• Ensure provincial and federal taxes are appropriately withheld for employees (new hires or job changes)
• Analysis of payroll inputs and outputs to validate hires, associate changes and associate terminations to identify errors and corrective actions to ensure payroll accuracy
• Reviews payroll documentation for accuracy through audit reports and makes adjustments with required approvals
• Works closely with Human Resources and Accounting on all payroll related issues
• Reviews computed wages and corrects errors to ensure the accuracy of earnings
• Will handle all garnishments, deductions, and vacation/sick accruals
• Maintains client confidence and protects operations by keeping information confidential
• Remit WSIB for each province including follow up and correspondence with each provincial agency
• Provide input for the development of policies and procedures for locations in multiple provinces
• Respond to employee inquiries and requests regarding payroll matters
• Review, verify, and process invoices and expense reports in a timely manner
• Maintain vendor records and ensure timely payments
• Reconcile accounts payable transactions and assist with month-end closing
• Perform other duties and special projects as requested by management

Qualifications

• College or University Degree in related Business Administration, Finance or related field. Will substitute years of experience for a degree.
• Advanced computer skills; proficient MS Office including Excel
• Minimum 3 years’ experience in a multi-location environment
• Accounting knowledge sufficient to perform journal entries and payroll account reconciliations
• Ability to exercise tact and discretion in dealing with sensitive and confidential information
• Detail oriented and ability to work to tight timelines
• Excellent organizational skills and the ability to multi-task
• Strong communication and interpersonal skills and the ability to work well with employees at various levels of the organization
• Ability to work independently, self-starter, energetic

Other Requirements:

• Regular, reliable attendance
• Work productively and meet deadlines timely
• Communicate and interact effectively and professionally with supervisors, employees, and others individually or in a team environment
• Perform work safely and effectively. Understand and follow oral and written instructions, including warning signs, equipment use, and other policies.
• Work during normal operating hours to organize and complete work within given deadlines. Work overtime and weekends as required.
• May work at various different locations and conditions may vary

Base Compensation: $63,000/yr - $70,000/yr

• Actual compensation is subject to variation due to such factors as education, experience, skillset, and/or location
• We offer our fulltime staff employees a comprehensive benefits package that’s among the best in our industry, including top-tier medical, dental and vision plans covering eligible employees and dependents, voluntary wellness and employee assistance programs, life insurance, disability, retirement plans with matching, and generous paid time off.

We believe in equal opportunity in employment practices without discrimination and comply with all laws regarding human rights in the provinces where we operate. We offer our full-time staff employees a comprehensive benefits package that’s among the best in our industry. From top-tier health care programs to employee assistance programs and retirement planning, we aim to provide you with the tools you need to be successful in the areas of life that matter most to you.