personal assistant - office

Work setting

• Construction
• Business services

Tasks

• Assist with staff consultation and grievance procedures
• Evaluate daily operations
• Open and distribute mail and other materials
• Plan and organize daily operations
• Record and prepare minutes of meetings, seminars and conferences
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Liaise with management, union officials and HR consultants
• Arrange travel, related itineraries and make reservations
• Set up and maintain manual and computerized information filing systems
• Type and proofread correspondence, forms and other documents
• Perform data entry
• Work with the marketing department to understand and communicate marketing messages to the field
• Perform basic bookkeeping tasks

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• Database software
• Simply Accounting
• Google Drive
• Data administration

Area of specialization

• Correspondence
• Reports and records
• Contracts
• Invoices
• Business process management

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Organized
• Team player
• Time management
• Accountability
• Dependability

Employment terms options

• Evening

Employment terms options

• Morning
• Day
• Weekend
• Overtime required

Health benefits

• Health care plan