office administrative assistant

Education

• College / CEGEP

Work setting

• Business services

Tasks

• Coordinate the flow of information within the team
• Schedule and confirm appointments
• Type and proofread correspondence, forms and other documents
• Conduct research
• Perform basic bookkeeping tasks
• Proposal preparation
• Provide clients with information
• Prepare tenders and quotations
• Prepare proposals
• Prepare expense and income reports
• Prepare and format page presentation
• Perform clerical duties, such as maintain filing systems
• Maintain inventory of supplies
• Invoice clients
• Greet customers
• Compile, verify, record and process applications, licences, permits, contracts, registrations, requisitions, and other forms and documents
• Prepare price quotations
• Develop templates
• Develop portfolio of marketing materials
• Open and distribute regular and electronic incoming mail and other material
• Enter client information in databases
• Compile data to prepare documents

Computer and technology knowledge

• MS Excel
• MS Outlook
• MS PowerPoint
• MS Windows
• MS Word
• MS Office
• Quick Books
• Adobe Acrobat Reader
• Electronic mail
• Website creation and management software
• Computerized bookkeeping system
• WordPress
• SAP BI BusinessObjects

Technical terminology

• Business

Area of specialization

• Business process management

Transportation / travel information

• Willing to travel

Work conditions and physical capabilities

• Ability to work independently
• Attention to detail

Personal suitability

• Ability to multitask
• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Team player
• Accurate
• Reliability
• Dependability
• Quick learner

Screening questions

• Are you authorized to work in Canada?
• Are you available to start on the date listed in the job posting?
• Are you willing to relocate for this position?
• Do you have experience working in this field?
• Do you have the equipment you need to work from home (like internet and a workspace)?
• Do you live near the job location?
• Do you meet the language requirements listed in the job posting?

Experience

• 5 years or more

Employment terms options

• Day

Workplace information

• Hybrid

Health benefits

• Dental plan
• Health care plan

Financial benefits

• Group insurance benefits
• Life insurance

Support for persons with disabilities

• Applies accessible and inclusive recruitment policies that accommodate persons with disabilities

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for mature workers

• Applies hiring policies that discourage age discrimination

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)