Talent.com
Administrative and Member Relations Coordinator

Administrative and Member Relations Coordinator

Jewish Federation800 East Broadway, Vancouver BC
Il y a plus de 30 jours
Salaire
40 768,00 $CA – 43 680,00 $CA par an
Type de contrat
  • Temps partiel
Description de poste

Role Summary

Reporting to the Executive Director, the Administrative and Member Relations Coordinator demonstrates a strong understanding of JSA’s mission, and a commitment to the values of improving lives for seniors in communities. This role plays a central role in the organization as it looks ahead.

Qualifications and Experience

Completion of a diploma in business, marketing or related field and a minimum of four years’ experience, preferably in a non-profit environment preferred, but not essential. Familiarity with the use of Mailchimp is also valued.

Role Accountabilities

Donor Oversight

  • Coordinate activities that raise funds or otherwise solicit and gather monetary donations or other gifts for an organization.
  • Collaborate on design and production of donor communication materials.
  • Raise awareness and represent the organization’s work, goals, and financial needs.
  • Confirm tax receipts are issued in accordance with organizational standards.
  • Facilitate and manage donor recognition program, including thank-you’s to donors.
  • Coordinate fundraising initiatives in collaboration with or with direction from other staff and Board.

Member Relations

  • Manage and maintain the member database management system for the purposes of targeted marketing and relationship management.
  • Manage regular donor and member engagement activities.
  • Manage and oversee the production of member-related communication.

    • Technology

  • Skillfully work with database management software systems (preferably Keela)
  • Maintain and update Keela Database. Create communications to members, prospects, and others through Keela

    • Database and additional resources.

  • Excellent knowledge of Microsoft 365, especially Word, Excel, SharePoint, and Teams
  • Proficient Usage of Zoom, including managing Zoom meetings, sending invitations, etc.
  • Manage filing systems (SharePoint, documents, Keela) and general office supplies
  • Work collaboratively with the Executive Director and others’ to develop and manage a social media strategy using Facebook, Twitter, LinkedIn, and potentially other platforms.

    • Administration

  • Prepare distribution lists and labels, using database, excel, and other data sources.
  • Manage the Executive Director and office calendars, including annual days off.
  • Maintain current policies and procedures manuals and ensure files are accessible and updated as required.
  • Maintain forms and lists, HR Policies, including passwords, membership, contacts list, board minutes and reports, memorandums of understanding with partner agencies.
  • Prepare business correspondence.
  • Provide general admin support (directed or initiated), including answering phone calls, emails, and sending tribute cards.
  • Arrange internal and external meetings, including booking venues, technical setup, catering.
  • Assist in preparation for outreach events including AGM, Galas, and others.
  • From time-to-time assist with bank deposits.
  • Gather reports for distribution for Board, AGM, and other meetings.
  • Setting of and communicating meetings, zoom setup, and Teams meetings.
  • Minute and note taking as required.

    • Skills and Abilities

  • Displays professionalism and patience when working with colleagues, donors, clients, and the public.
  • Detail focused with excellent verbal and written communications skills.
  • Demonstrates initiative, drive, passion, and is able to work independently and as a team member in a small group office setting.
  • Tech savvy, highly trainable and a quick learner.
  • Demonstrates effective time management, prioritizing tasks and achieving timelines.
  • Skilled at maintaining focus and handling multiple tasks and requests; calm and composed under pressure.
  • You like to work collaboratively with colleagues, members, Board, and the public in presenting a positive and welcoming face for the organization.
  • Multitasking, no problem, you enjoy being organized.

    • Additional Information

  • Schedule : 28 hours per week (4 days per week), with a requirement to work on occasional evenings or weekends.
  • Additional paid days off (up to 14 days per year) for cultural holidays.
  • Salary range $28-$30 per hour / $40,768 – $43,680 per annum

    • Send resume and cover letter to [email protected].