Program Coordinator, Strathcona Site

Mandate

The Island Medical Program (as part of the University of British Columbia’s Faculty of Medicine distributed medical education program) is delivered in collaboration with the University of Victoria, provides medical education training to more than 3,400 undergraduate, graduate, and postgraduate learners.

This position provides program coordination for the Faculty of Medicine’s medical education programs located at the Strathcona Site (Comox / Campbell River). Reporting to the Senior Manager, Clinical Education and Administration, and part of the Regional Administrative Office (RAO) team the position will work closely with and take direction from Strathcona Site Directors.

The primary work location for this position is at the North Island Hospitals in Comox and Campbell River. This role requires travel between sites and flexibility regarding work hours.

Objectives

The incumbent works with UBC Family Practice Central Postgraduate Program Office, Site Faculty at the Strathcona Site (Comox / Campbell River) and the UBC Island Medical Program, to provide program support regarding curriculum, faculty, student assessment and evaluation, communications, program budgeting as well as scholarship / research aspects for medical students and residents. The Program Coordinator, in partnership with the relevant Site Directors (MDs), provides key leadership to ensure that program delivery at the site is successful. Additionally, the Program Coordinator provides guidance and support for Medical students and resident learners.

This position requires a level of education, training, and experience equivalent to an undergraduate degree in a relevant discipline, plus 2 years of relevant experience. An equivalent combination of education, training, and experience may be considered.

Knowledge, Skills, and Abilities

• Commitment to valuing diversity and contributing to an inclusive and respectful working and learning environment.
• Demonstrated administrative and organizational skills preferably in a healthcare, medical education environment, post-secondary education, or large institution.
• Ability to apply project management best practices to achieve project goals on time.
• Excellent critical thinking and problem-solving skills.
• Experience creating briefing notes, reports, and other documents for various audiences.
• Ability to build and maintain positive working relationships.
• Ability to work collaboratively in a team environment.
• Ability to collaborate successfully with individuals from diverse backgrounds and at all levels of the university.
• Experience with Hospital and Health Authority's administrative processes and functioning preferred.
• Excellent computer skills and extensive knowledge of the MS Office suite.
• Solid knowledge of database principles and functionality.
• Working knowledge of accounting concepts and principles.
• Proven ability to take initiative in a past pace, changing environment.
• Knowledge of UBC University systems and software, such as Entrada, One45, Resident Management System, Workday, Teaching Tracking & Payment System, is an asset.
• Knowledge of university organization and post-secondary system would be considered an asset.

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