Property Administrator

Explore A Career At Mosaic
At Mosaic, we’re reshaping a traditional forest company into a modern, diversified land business. Alongside sustainable forestry and timber production, we’re developing renewable energy, watershed services, recreation, real estate and carbon programs that create a healthy balance of economic and environmental value. It’s a portfolio approach that shows how private lands can serve the public good. For more information, visit MosaicForests.com.

The OpportunityMosaic is seeking a Property Administrator to work out of our Nanaimo office on Vancouver Island, British Columbia.

The RoleReporting to the Asset Manager, the Property Administrator will provide administrative and contract support for the management and operation of Mosaic’s diverse portfolio of properties. The role is responsible for maintaining accurate property and agreement records, coordinating documentation, and supporting day‑to‑day property, asset, and licence administration activities in collaboration with Real Estate, Legal, and Finance teams. Specific responsibilities include but are not limited to:

• Providing administrative support to the Real Estate team, including preparation of documentation, property histories, correspondence, reports, and presentations;
• Preparing and administering a variety of agreements and tenures, including Crown tenures, licences, leases, road use agreements, private land contracts, and third-party access agreements, in coordination with Legal Services as required;
• Administering contracts involving rents and administration fees, preparing invoices, monitoring payments, and ensuring compliance with contractual obligations;
• Managing documentation, licences, invoicing, and records related to facilities, cabins, commercial interests, free miner access, and other licensed uses;
• Supporting annual property tax reviews, tax payments, and tax rechargeables;
• Maintaining accurate and current property records within Mosaic’s management systems, including LRM, Laserfiche, and SharePoint, and generating reports for internal and external stakeholders; and
• Responding to internal and external inquiries related to property interests, licence holders, and land use matters, liaising with government agencies and third parties as needed.

What We’re Seeking:

• A minimum of 2 years’ experience in a real estate, legal, survey, or property management experience;
• Post- Secondary Education in a related field is preferred, but not required;
• Strong knowledge of property administration, land title systems, and records management;
• Strong communication and interpersonal skills, with the ability to work collaboratively across teams;
• Excellent organizational skills, attention to detail, and ability to manage multiple priorities; and
• Proficiency with Microsoft Office and comfort working within document and data management systems.

Mosaic values diversity and recognizes that talent comes in many forms. Even if you don’t meet every qualification, we encourage you to apply. We’re eager to learn about your unique knowledge, skills and experiences.

What You Get
We are proud of our highly collaborative, respectful, and innovative work environment. Our employees are empowered with high levels of role autonomy and the ability to make decisions and lead change.

At Mosaic, we believe in rewarding our employees with a comprehensive and competitive package that reflects the value they bring to our team. Here's a glimpse of what you can expect when you join us:

• Competitive compensation that matches your skills and experience.
• Annual bonus tied to both individual and company performance, recognizing your contributions to our success.
• Employer-paid premiums for a robust benefits package to support your wellness.
• Company-funded defined contribution pension plan to help secure your future.
• Generous paid vacation program, to recharge and relax.
• Up to one day per week of remote work, subject to role requirements and leader approval.
• We also offer various additional benefits and programs, including maternity and parental leave EI top-ups, opportunities for continuing education and professional development.

All programs and benefits are subject to change.

Compensation
The annual salary range for this position is $60,000 to $75,000. Individual compensation is commensurate with skill, relevant experience, and education.