Project Controls Coordinator

Overview

FBM

Who We Are

FBM one of Atlantic Canadas most recognized and award-winning design and planning firms is seeking a Project Controls Coordinator to work at their location in Halifax NS.

A studio of collaborating architects interior designers planners and various subject matter experts FBM is responsible for the design of a wide range of built environments. For more than 100 years FBM has been creating spaces that enhance the quality of life within them and the communities they serve. We call this people-driven design .

In 2025 FBM entered a Partnership with Dillon Consulting Limited . These two proudly Canadian employee-owned and operated firms are excited to join forces to support the needs of clients from coast to coast to coast.

Your Opportunity

FBM is seeking a Project Controls Coordinator to support the day-to-day execution of project set-up and scheduling activities across the firm. This role is critical to ensuring projects are established accurately schedules are maintained consistently and project data is reliable and usable.

The Project Controls Coordinator works closely with the Project Controls & Scheduling Lead and is responsible for consistent execution of defined Project Controls processes.

We offer flexible work hours and remote work arrangements to help balance the competing demands of work and personal life.

By joining the FBM team you will be joining a firm that has developed an excellent reputation for award-winning work and an extensive portfolio of community-based projects including the Halifax Central Library Richmond Yards and the new Bayers Lake Community Outpatient Centre. Youll be part of a dedicated team of professionals who are proud of the communities they work with and value a culture of skill diversification and development. We empower employees through mentorship learning and opportunities for professional growth. FBM prioritizes strong working relationships and a sense of belonging through engaging social events employee surveys and responsiveness. This commitment to professional growth and team culture has earned FBM recognition as one of Canadas Top 100 Employers for three consecutive years.

Responsibilities

Project Set-Up & System Entry

• Own the project set-up process including :
• reviewing completed Project Set-Up Forms (PSFs) for accuracy and completeness
• following up with Project Managers when required information is missing or unclear
• entering and maintaining projects phases and budgets in Ajera in accordance with established standards
• Act as a gatekeeper for data quality ensuring projects are not entered until required information is provided.
• Maintain clear records of project set-ups revisions and changes.

Scheduling & Resource Coordination

Reporting & Operational Support

Process Development & Continuous Improvement

This role plays a key part in strengthening FBMs Project Controls function by ensuring the day-to-day work is executed consistently and accurately enabling better planning forecasting and decision-making across the firm.

Qualifications

Experience

Software Knowledge

About FBM

FBM is a mid-sized architectural interior design and planning firm based in downtown Halifax and soon to move into its own purpose-built mixed-use office building in the Halifax North End a short walk from Halifax Commons. FBM boasts an impressive portfolio of award-winning architectural interior design and planning projects achieved over its 100-plus-year history in Atlantic Canada and has been named one of Canadas Top 100 Employers Atlantic Canadas Top Employers Nova Scotias Top Employers and one of Canadas Top Small / Medium Employers since 2021.

FBM offers :

We celebrate diversity and our ethos people-driven design means that we are committed to creating an inclusive and diverse workplace that reflects the communities and clients we serve and the people with whom we work.

We are proud to be recognized among Canadas Top Employers since 2021.

Required Experience :

IC

Key Skills

Microsoft Office,Microsoft Outlook,Microsoft Word,Visio,Microsoft Powerpoint,Microsoft Excel,Project Management,Sharepoint,Project Management Software,Microsoft Project,Administrative Experience,Project Coordination

Employment Type : Full-Time

Experience : years

Vacancy : 1