Executive Assistant Offres d'emploi - Canada

Our client is looking for the right Executive Assistant to join their team for a 1 month contract with the high possibility of this leading to a permanent position. The Executive Assistant serves as a critical role and trusted partner to a number of their senior executives at their corporate office. This candidate will ensure the smooth running of all day-to-day initiatives by providing executive level administrative guidance and support. The ideal candidate will have excellent organizational and multitasking skills, will be initiative-taking, resourceful, and able to anticipate the needs of our executive(s) with their day-to-day administrative priorities. The ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role.

Advantages

• Be apart of a fast paced working environment
• Contract : 1 month
• In office Monday to Friday
• Hours : 8 : 30 - 5 : 00
• Location : North York
• Pay : $35-40 / hour

Responsibilities

Co-ordinate the Executive Team schedules, meetings, and conference calls

Proactive maintenance and coordination of calendars involving extensive planning in order to utilize executive’s time in the most efficient manner

Responsible for coordinating all details for meetings, including booking meeting rooms, catering, agendas and presentation materials as required

Coordinate all travel arrangements ensuring all details are added to the calendars

Prepare, process and reconcile expense reports with accuracy and in a timely manner

Plan and schedule town halls for the various executives across different time zones

Prepare and edit correspondence, communications, presentations, spreadsheets and other documents in a timely manner

Manage and maintain an effective filing system with the ability to retrieve documents and reference materials

Review operating practices and implement improvements where necessary

Support the execution of social and team events throughout the year, including the United Way Campaign

Qualifications

Post-secondary education and equivalent experience in a senior administrative support capacity

Minimum of five (5) years’ experience, preferably supporting C suite or Senior level executives

Excellent knowledge of MS Office Suite of products (Excel, Word, Outlook, in particular,

PowerPoint presentations)

Proficiency in creating presentations and spreadsheets, ability to create, edit, and proofread

communications

Strong verbal and written communication and interpersonal skills, including a professional telephone manner

Strong attention to detail

Excellent organizational skills, ability to multitask with several priorities

Flexibility, high-energy level, drive for results

Summary

Please note that a minimum of 5 years of experience working as an Executive Assistant is needed. If this is something that you are interested in, apply today!

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary / gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.