Title : Conveyancing Assistant

Company : Hopewell Residential Management

Job Type : Full-Time, Permanent

City : Calgary

Hopewell Residential Management LP (“Hopewell”) is one of Alberta’s leading residential development companies, building homes and creating communities where people love to live for more than 20 years. Hopewell is a fully integrated residential land development and homebuilding company, which prides itself on market leadership through the passionate pursuit of excellence and the goal of creating a valued legacy of outstanding new communities and beloved new homes.

Reporting : This position will report directly to the Team Lead, Conveyancing

Key Responsibilities :

• Review of sales contracts to ensure complete and accurate information; escalate follow-up on incorrect or missing information as needed; track sales contracts as conditional / firm to possession. Raise potential issues to the attention of the Team Lead, Conveyancing.
• Maintain accurate and organized electronic customer files.
• Coordinate deposits for home sales both internally and with legal counsel.
• Maintain showhome leaseback program (new leases, renewals, start payments with AP).
• File change orders in electronic customer files.
• Coordinate the release of files to preconstruction.
• Create and send possession packages to customers and lawyers.
• Register and commence ANHW for new home sales.
• Initiate key release process once confirmed funds are received on closings.
• Review and submit realtor commissions for processing.
• Cheque requests as needed.
• Assist with property tax and supplementary tax reconciliations.
• Manage time, resources, workflow and deadlines with multiple demands.
• Keep databases up-to-date, inputting information etc.
• Other tasks and responsibilities as assigned to support the Conveyancing team.

R equirements :

Working Conditions :   Traditional core office hours are Monday to Friday 8 : 00 am to 5 : 00 pm.