Site Offres d'emploi - Québec, QC

Our client, a national events and conference services firm is seeking a Project Coordinator to support a busy calendar of high-touch events. This mainly remote role is ideal for someone detail-oriented, proactive, and comfortable juggling multiple projects with clients, vendors, and internal teams.

Key Responsibilities :

• Manage event sponsorships by coordinating benefits, tracking payments, and ensuring contract terms are met.
• Take the lead in coordinating aspects of trade shows, including managing booth registration, assigning spaces, tracking deliverables (insurance, Health forms etc.) and liaising with vendors.
• Oversee the drafting and submission of hotel requests for proposals (RFPs) and coordinate accommodations for event attendees.
• Oversee the overview summary for site selection programs in timely manner
• Organize site visits with the hotels, destination marketing organizations, and respect clients
• Prepare necessary resources and information for clients’ site visit
• Conduct site visits and inspections to ensure venues meet event requirements and standards.
• Assist in site itinerary for clients visits for potential hotels
• Evaluate the quality of hotel accommodations, meeting spaces, dining options, and other essential services to ensure they align with client needs
• Handle key conference-related tasks such as registration management, speaker coordination, hotel rooming lists, and venue logistics.
• Serve as the main point of contact for sponsors, vendors, speakers, and internal teams on several aspects of the larger event.
• Maintain and update project timelines, Asana tasks and keep internal teams informed to ensure deadlines are met.
• Draft and manage the distribution of event communications, such as invitations, confirmation emails, and promotional e-blasts.
• Conduct site visits and inspections to confirm that venues meet event requirements and quality standards.
• Oversee on-site event logistics, including setup of registration, troubleshooting, and post-event breakdown, ensuring all aspects run smoothly.
• Prepare detailed agendas for client meetings and prepare minutes and action items to follow.

Must-Haves :

Work Model :

If this sounds like the role is for you, please apply today! Please reference job number 05060-0013207229 in all correspondence.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

2025 Robert Half. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use .