Business assistant Offres d'emploi - Calgary, AB

Why Join Us?

This is a high-visibility role with direct exposure to business leaders and decision-makers . It offers exceptional growth opportunities , making it ideal for someone eager to learn, contribute, and accelerate their career in business operations and leadership .

Job Overview

We are looking for a highly intelligent, resourceful, and tech-savvy Assistant who thrives in a fast-paced, ever-changing environment . This role requires a sharp business mindset, strong problem-solving skills, and a keen ability to manage multiple high-priority projects simultaneously.

The ideal candidate is driven to succeed, eager to learn from top business leaders, and thrives in an environment where adaptability and critical thinking are key . They will support the Board of Directors and Program Manager , playing a critical role in operations, business development, and Board support.

This position demands a high degree of professionalism, discretion, and the ability to anticipate needs before they arise . Flexibility in work hours is required to accommodate business priorities and deadlines, including after-hours meetings when necessary.

Key Responsibilities :

• Provide administrative support to the Board of Directors and Program Manager.
• Manage schedules, appointments, and meetings, ensuring effective time management for various Executives.
• Handle correspondence, emails, and phone calls professionally and promptly.
• Prepare reports, presentations, and documentation as needed.
• Maintain and organize files, records, and databases.
• Keep track of tasks, deadlines, and project milestones to ensure timely completion.
• Maintain financial records, track expenses, and assist with budget management.
• Transcribe meetings and keep accurate notes for reference and follow-ups.
• Support special projects which may include writing, editing, and formatting documents, building slide decks for both internal and external use.
• Collaborate with internal departments to support ongoing projects.
• Perform other duties as assigned to support business operations.

Essential Duties & Responsibilities

Assist the Board of Directors and Program Manager in executing strategic initiatives and managing high-priority projects .

Manage complex schedules and meetings.

Utilize AI tools, project management platforms (Asana, Monday.com, etc.), and data visualization software to drive efficiency.

Improve business processes and provide operational recommendations.

Qualifications & Skills :

PI262529693