Accounts Payable Specialist

ABOUT RELIABLE PARTS

Reliable Parts is a leading distributor of facility maintenance and appliance parts in the US & Canadian markets with numerous branch locations, shipping hubs, and distribution centers stretching across North America. Our vision, to improve lives by enhancing choice for everyone, everywhere, is demonstrated through the exceptional products, services, and value we provide to the appliance parts service & repair industry. Reliable Parts is looking for top notch team members to join our thriving organization.

Position Purpose:

This position processes and maintains accounts payable records to ensure valid and timely disbursement of funds to satisfy the obligations of the company and to facilitate accurate recordkeeping of the company's expenses.

Essential Functions:

• Receive invoices and other correspondence via mail and e-mail and distribute as appropriate
• Match invoices to purchase orders and/or ASNs as applicable
• Code and enter all invoices in a timely manner
• Identify discrepancies and coordinate with operations department and vendors to resolve the quantity or pricing difference
• Build and maintain a positive relationship with vendors
• Review and reconcile vendor statements of account
• Pay vendors by scheduling and preparing EFT, ACH, Wire and Cheque payments
• Maintain appropriate supporting documentation for invoices and other primary documents, including any necessary correspondence
• Request and retain Form W-9s for all US vendors
• Process employee reimbursements and process payments accordingly
• Ensure compliance to Company policies and procedures

Secondary Functions:

• Assist with preparation of various finance reports, including month and year-end processes
• Provide monthly expense accrual (CA)
• Special projects as assigned
• Back up other members of the department

Work Experience Requirements:

• A High School Diploma or equivalent required
• Post-secondary education in accounting preferred
• Relevant work experience in accounts payable or related field is preferred