Oversee daily facilities operations, ensuring the office environment is functional, safe, and well-maintained
Coordinate with vendors and service providers for repairs, maintenance, cleaning, and supplies
Monitor and manage building systems, office equipment, and general maintenance schedules
Support office moves, renovations, and space planning, including seating charts and furniture coordination
Ensure compliance with health and safety regulations and company policies
Track facility budgets, invoices, and service contracts
Respond to staff requests and troubleshoot facility-related issues in a timely manner
Act as the liaison between the office and property management teams
Qualifications
Minimum 4 years of experience in a facilities or office coordination role, preferably in a legal or professional services setting
Solid understanding of building systems, maintenance coordination, and health and safety standards
Strong vendor management and negotiation skills
Excellent organizational and multitasking abilities
Effective written and verbal communication skills
Proficient with Microsoft Office Suite and facilities management systems
Ability to lift / move light equipment and occasionally support physical office setup tasks
Professional, proactive, and resourceful approach to problem-solving
Tagged as : Facilities
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Facilities Coordinator • Toronto, CA
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