Project Assistant

Company: TransForm Shared Service Organization

Location: Hybrid: Both remote and on-site work in Windsor, ON

Posting Period: January 28, 2026 to February 11, 2026 closed at 4:00pm

Employment Type: Temporary, Full-Time until February 26, 2027 (1 year contract)

Benefits: Pension, Wellness Days, EAP and more. Visit our website for more details.

Scope: Internal & External

Conditions: Current business reference checks, judicial matters police clearance, and immunization medical clearance

POSITION SUMMARY: The Project Assistant (PA) position is a great entry level position into healthcare project management, as PAs quickly become an integral member of our team by providing the necessary business support, during integral project-related milestones, efficiently, successfully and within the agreed terms of the project. Each PA will support a work stream as they work through the adoption and regionalization phase of the project. As the project rolls out, the PA will support other project teams and participate in testing, project management, training and change management related activities. As a PA, you will work in a busy project team environment that provides a full range of administrative, coordination, and project management support to the day-to-day workflow of the various clinical or technical work streams. This position must function with limited supervision and requires considerable proactive coordination with project staff work demands. The ability to exercise initiative, independent judgment, and accountability for various processes and projects is crucial.

What you’ll do

• Providing administrative and other business support for project staff in an environment that requires maturity, professionalism, and confidentiality.
• Ensure consistent flow of current, accurate, and usable information amongst the PMO, work streams, senior leadership, committees, and other relevant project stakeholders.
• Maintain and update project repositories with required project tracking material.
• Coordination of committee meetings, development of agenda, taking of minutes, maintenance of committee membership, and dissemination/collection of materials.
• Track and monitor progress of implementation and adoption activities and flag any deviations from plan.
• Coordination of various ad-hoc events in terms of facility, invitation, equipment, catering, other logistics.
• Assist in the creation of any required ad hoc reports and/or communications.
• Assist with the change management activities such as distribution of surveys, supporting and or performing demos with direction and engagement activities for future users.
• Under direction from the PMO, assist with project analyst assignments, ad-hoc reporting, project tracking tools and supporting project steering committees.

Must-haves

• Minimum three (3) year College Diploma or University Degree relative to information technology, health sciences, business administration or equivalent work experience.
• One (1) year Post-Secondary Certificate in project management related field.
• Experience establishing and maintaining effective relationships with clients, vendors, and team members.
• Experience handling confidential information daily with the utmost sensitivity.
• Experience participating in large-scale application implementation projects.
• One to two (1-2) years project related planning/ coordinating experience.
• Advanced skills with Microsoft Office Suite products, including Teams, SharePoint, Visio, Word, Excel, Outlook, PowerPoint and OneNote.
• Strong understanding of Project and Portfolio Management techniques.
• Familiarity with the functioning of a PMO and Steering Committee.

We value

• Healthcare-related project work is an asset.
• Hospital operations and Oracle Health Information System experience an asset.

Other conditions

• Minimal exposure to disagreeable conditions typical of an office position: exposed to stress and pressure associated with multiple priorities and deadlines.
• Must be able to travel within the Southwestern Ontario area, when required.
• Must be able to work evenings and weekends, when required.

About us

TransForm Shared Service Organization, a not-for-profit, unique, innovative, results-driven organization founded by hospitals in the Erie St. Clair region. Our services include: clinical and business system application support, integration and development, information system infrastructure, information privacy, security, IT break fix, project management as well as other back office support services. As a strategic solutions centre committed to exceptional service delivery, TransForm leads, innovates and supports health system transformation. If you are service oriented, dedicated to exceeding performance expectations and interested in reaching your full potential, TransForm is for you! We welcome and appreciate your interest in our organization. Want to know more about TransForm? Visit our website.

How to apply

• Please email a copy of your cover letter and resume to HR@transformsso.ca.
• Reference the job and where you found the job posting in the subject line of the email.

TransForm is committed to employment equity and welcomes diversity in the workplace. TransForm encourages applications from all qualified individuals including women, members of racialized communities, indigenous persons, immigrants & refugees, persons with disabilities, and persons of any sexual orientation, gender identity or gender expression. Upon request, accommodations for disabilities will be provided to support participation in all aspects of the recruitment process.

By applying to this position, you are confirming you possess a Canadian citizenship or a permanent resident status or work permit. We thank all applicants for their interest. Only those selected for an interview will be contacted. TransForm is currently not accepting applications or solicitation from recruitment agencies. Thank you for your cooperation.

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