Administrative Assistant

Job Title : Administrative Assistant (L5) – Kelowna Area Office

Job ID : P0332

Job Summary :

Reporting to the Director, the Administrative Assistant will provide comprehensive administrative support for staff representatives in the Kelowna Area Office, performing a variety of tasks including document processing, financial tracking, and coordination of office activities. The role requires a high level of independent decision-making and organization, with an emphasis on efficiently managing daily operations and supporting the union's objectives. The position will ensure smooth functioning of office processes while coordinating tasks and priorities, often with limited supervision

Key Responsibilities :

Document Processing & Deadline Management

• Process various documents, including collective agreements, meeting notices, bargaining bulletins, grievance letters, and general correspondence.
• Calculate and track deadlines for grievances, notices to bargain, appeals, and expedited arbitrations to ensure timely action.
• Maintain accurate records and filing systems for grievances, appeals, and other key documents.
• Make independent decisions regarding priorities for the team, balancing deadlines and resources without needing direct supervision.

Financial & Administrative Support

Event & Vote Coordination

Communication & Visitor Support

General Administrative Support

Education & Relevant Experience :

Knowledge, Skills, & Abilities :

SALARY : $39.15 - $42.55 per hour

HOW TO APPLY :

Please note that temporary and probationary employees are not eligible for remote work arrangements.

Hours of work are 32 hours, four days per week.

The BCGEU supports employment equity. Indigenous workers, workers of color, women, 2SLGBTQI+ workers, and workers with disabilities are encouraged to apply for positions with the BCGEU.

Please include only one attachment with your application. If you need to include both a cover letter and a resume, combine them into a single file before uploading. Please reference the Position Title and the Job ID in the subject line when submitting your application. Applications with multiple attachments may be rejected.