Project Assistant

We are looking for a dedicated Project Assistant to join our team in Vancouver, British Columbia. In this role, you will play a pivotal part in supporting efforts to digitize and organize both physical and electronic documents, ensuring seamless accessibility and management. This is a long-term contract position that offers the opportunity to work in a hybrid environment, combining in-office collaboration with remote flexibility.

Responsibilities :

• Lead the digitization and organization of physical and electronic documentation to streamline access and management.
• Scan, sort, and upload contracts and agreements into designated systems, such as SharePoint and other databases.
• Review and populate metadata fields for contracts and other critical documents to enhance searchability.
• Organize shared and network drives, ensuring files are systematically stored and easy to locate.
• Conduct mapping exercises to catalog and verify the completeness of hundreds to thousands of contracts.
• Determine which documents should be archived, maintained, or securely shredded based on content and relevance.
• Collaborate with IT and legal teams to address document management requirements and resolve challenges.
• Implement and maintain new processes to improve document handling and organization.
• Work closely with stakeholders across departments, including Finance, Innovations, Admin, and Legal, to meet project objectives.
• Monitor and ensure compliance with document management standards throughout the project.
• Previous experience managing large-scale document digitization and organization projects.
• Proficiency in using SharePoint and Microsoft Office Suite, including Excel, Word, and Outlook.
• Strong attention to detail and ability to independently manage high volumes of physical and digital files.
• Excellent problem-solving skills and a proactive approach to identifying and resolving issues.
• Effective communication and stakeholder management abilities to collaborate across teams.
• Familiarity with electronic document management systems and digital file organization.
• Ability to handle complex filing systems and ensure accuracy in data entry and document categorization.
• Knowledge of scanning equipment and techniques for digitizing documents efficiently.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. All applicants applying for Canadian job openings must be authorized to work in Canada.

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