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Marketing & Proposals Administrator
Marketing & Proposals AdministratorSearchLabs • Toronto, ON, ca
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Marketing & Proposals Administrator

Marketing & Proposals Administrator

SearchLabs • Toronto, ON, ca
30+ days ago
Job type
  • Full-time
  • Quick Apply
Job description
Job Description
Marketing & Proposals Administrator

Location: Toronto, ON (Hybrid)
Start Date: February 2026
Compensation: 50,000 – 60,000

About rybka
rybka Group Inc. (rybka) is a proudly Canadian, employee-owned engineering consultancy providing mechanical, electrical, commissioning, and building performance solutions across Canada. We partner with architects, developers, and institutional clients on commercial, institutional, healthcare, residential, and infrastructure projects.
rybka operates through two specialized member firms: rybka Ellard Willson (REW) and Bell Armstrong Commissioning (BACx). REW is rybka’s mechanical and electrical engineering consulting practice, serving public-sector, institutional, educational, healthcare, and commercial facilities. BACx is rybka’s dedicated commissioning division, operating independently and focused on building commissioning and performance optimization through a data-driven, technology-enabled approach.
rybka Ellard Willson (REW) is currently seeking a Marketing & Proposals Administrator to support proposal coordination and marketing activities. This entry-level role is ideal for someone who is organized, detail-oriented, and eager to learn while working closely with experienced technical and leadership teams.

Role Overview
The Marketing & Proposals Administrator will support day-to-day marketing coordination and proposal administration in a fast-paced A/E/C consulting environment. This role is ideal for anyone looking to gain hands-on experience in proposal production, document formatting, and professional services marketing support.
You will work closely with the Marketing & Proposal Manager and technical staff to support high-volume proposal submissions and maintain consistent branding across all materials.

Key Responsibilities
Proposal Administration Support
• Assist with formatting and compiling proposal submissions (Word/PDF)
• Support updates to staff resumes (CVs), project sheets, and proposal forms
• Proofread proposal content for accuracy, grammar, consistency, and formatting
• Help maintain document control, naming conventions, and submission folders
• Support coordination of proposal deadlines and internal reviews
Marketing Administration Support
• Organize and maintain marketing content libraries and shared folders
• Support updates to marketing collateral (project sheets, one-pagers, brochures)
• Assist with branded templates (proposal and presentation templates)
• Support basic LinkedIn content formatting and internal communications drafts
• Help coordinate business cards, email signatures, and branded assets as needed

Qualifications
• Currently enrolled in a Co-op program (or internship stream) in Marketing, Communications, Business, Design, or a related field
• Strong attention to detail and organizational skills
• Excellent written communication and proofreading ability
• Strong Microsoft Word and PowerPoint skills (formatting-heavy role)
• Experience with Canva / Adobe tools is an asset

What You’ll Gain
• Real-world experience in a professional engineering consultancy
• Exposure to proposal development in the A/E/C industry
• Mentorship and training from marketing and technical leadership
• Portfolio-building work and practical business communication experience

How to Apply
Interested candidates should send their resumes to bbracalenti@searchlabs.ca

Compensation Transparency
The expected compensation range for this role is $50 000 – $60 000 annually, depending on experience, skills, and qualifications. Group health benefits are included.

Use of Artificial Intelligence (AI)
Artificial intelligence (AI) is not used to screen, assess, or make hiring decisions for this role. All applications are reviewed and evaluated by our recruitment team.

Vacancy Status
This posting represents a current vacancy.





Requirements
Electrical Designer – Building Services (Hybrid) Location: Hybrid – GTA Industry: Engineering Contact: Bob Bracalenti, Vice President – Design, Construction & Development Email: bbracalenti@searchlabs.ca Our client, a leading national multi-discipline engineering firm, is seeking an experienced and passionate Electrical Designer to join their dynamic Building Services team. This is a hybrid role offering flexibility, career growth, and the opportunity to work on high-impact projects across Canada. Key Responsibilities • Design and develop electrical systems for commercial, institutional, and industrial buildings. • Prepare detailed electrical drawings, schematics, and specifications using AutoCAD and Revit. • Collaborate with mechanical, structural, and architectural teams to ensure integrated design solutions. • Perform load calculations, lighting layouts, power distribution, and fire alarm system design. • Ensure compliance with applicable codes, standards, and client requirements. • Participate in site visits, inspections, and coordination meetings as needed. • Support project delivery from concept through construction administration. Must-Have Qualifications • 5+ years of experience in electrical building services design. • Proficiency in AutoCAD and Revit; knowledge of electrical design software (e.g., ETAP, SKM) is an asset. • Strong understanding of Canadian Electrical Code and relevant building codes. • Diploma or degree in Electrical Engineering or related field. • Excellent communication and coordination skills. • Ability to work independently in a hybrid environment and manage multiple priorities. Why Join? • Competitive salary based on experience. • Excellent overall compensation package including benefits, vacation, and professional development support. • Work with a collaborative, forward-thinking team on diverse and meaningful projects. • Flexible hybrid work model promoting work-life balance. If you're ready to bring your expertise and creativity to a firm that values innovation and collaboration, we want to hear from you. If you are an Engineer and would like to discuss your career options don’t hesitate to reach out for a confidential chat. Apply today by sending your resume to: bbracalenti@searchlabs.ca
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Marketing & Proposals Administrator • Toronto, ON, ca

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