Accounting Specialist

About MealSuite

MealSuite builds end-to-end foodservice technology for healthcare and senior living organizations. Our mission is to help care teams deliver better dining experiences with less effort. We’re a fast-growing team working on meaningful problems that directly impact patient and resident care.

About the Role

We’re looking for an  industrious and detail-oriented Accounting Specialist  to join our  Finance team . Reporting to the  Controller , you’ll be handling a slew of responsibilities across accounts receivable, accounts payable, and payroll to help manage the day-to-day needs of a growing enterprise.

What You’ll Do

• Perform timely bookkeeping entries for all payable and payroll transactions that reflect the inter-company relationships and support the financial reporting
• Reconcile the AR ledger, prepare AR aging reports for management review, and lead internal AR meetings to discuss collection efforts
• Process and review vendor invoices for accuracy to ensure vendors are paid on time and manage payable records within our expense management software
• Generate and send accurate customer invoices in a timely manner and, if necessary, work closely with other teams to resolve billing discrepancies
• Process and review both Canadian and U.S payroll to ensure accuracy of each pay period and review employee expense reports and process reimbursements, ensuring they align with our company expense policy
• Apply customer payments accurately to the correct invoices in the accounting system
• Manage collections activities, including sending reminders and negotiating payment plans when necessary, as well as identifying short payments and work to resolve them promptly
• Recommend process improvements to optimize billing, collections, and cash application processes

What You Bring

Compensation :   $60,000–$75,000 CAD per year

This role requires working onsite in our Cambridge office two days per week.

If you’re more than an hour away, apply anyway we’re open to discussing options.

Why You’ll Love Working Here

We want to ensure that every qualified individual has an equal opportunity to work with us. If you require accommodation to our application process, please contact  accommodations@mealsuite.com.

MealSuite uses AI-assisted tools during parts of the hiring process, including screening and workflow automation. All final hiring decisions are made by people.

This is a current vacancy, and we are actively hiring for this position.