Our client is a well-established, national services organization operating across Ontario, Alberta, and British Columbia. They are a facilities services organization delivering commercial cleaning and building-support solutions to a diverse portfolio of commercial real estate and institutional clients.
Our client has built a strong reputation through consistency, long-term relationships, and a people-first culture. The organization is known for internal growth, long-tenured employees, and a collaborative head office environment that works closely with regional and frontline teams.
As the business continues to grow nationally, it is investing in structure, systems, and talent to support its sales and marketing function. Culture is a key differentiator and retention driver here; employees are visible, engaged, and genuinely proud of the organization they represent.
Reporting to the Marketing & Communications Manager, the Sales & Marketing Coordinator plays a critical role in supporting national sales activities, with a primary focus on managing the full RFP lifecycle and sales coordination.
This is an operations-driven role. Approximately 85% of the position is dedicated to RFP management, sales pipeline coordination, and process ownership, from monitoring portals and coordinating site tours, to gathering documentation, managing timelines, and submitting accurate, compliant proposals on time. The remaining scope supports executional marketing tasks, internal coordination, and corporate events.
You will act as the central point of coordination across sales, operations, and leadership, ensuring visibility, accountability, and “no surprises” throughout the process.
Success in this role is defined by independence, accuracy, and proactive follow-up — not by creativity or strategy development.
You are detail-oriented and process-driven, and you take personal ownership of your work. You understand that missed details have real consequences and take pride in doing things properly, without reminders.
You are naturally proactive, comfortable following up across departments, and confident in holding others accountable for meeting timelines. You apply common sense and sound business judgment, know when to elevate, and when to simply get things done.
Culturally, you are personable, warm, and professional. You enjoy being part of a team, value in-office collaboration, and bring energy and enthusiasm to the workplace.
This is an opportunity to step into a trusted, visible role where your work directly impacts business development success. You will join a stable, values-driven organization that invests in its people and offers long-term career growth for those who take ownership and deliver consistently.
Expected base salary of $70,000 to $75,000 per year. Our client also offers 100% employer-paid health benefits and the opportunity to build a long-term career.
This posting is for an existing vacancy. Artificial intelligence-based tools are not used in the screening or selection process for this role.
If you are an organized, accountable coordinator who thrives in a fast-paced, process-driven environment and wants to play a key role in supporting a national sales function, and you meet the qualifications and criteria outlined above, we will be in touch in the next 48 hours to discuss how HighView can help you make your Best Next Move.
Administrator, Sales Enablement • Toronto, ON, CA
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