Administrative Project Assistant

Job Description

Job Description

Salary : Position Summary

The Administrative Project Assistant supports the planning, execution, and completion of new home construction projects. Working closely with Project Managers, Site Supervisors, trades, suppliers, and homeowners, this role ensures timelines, documentation, communication, and quality standards are maintained throughout the build process.

Key Responsibilities

Project Administration & Coordination

• Assist the Project Manager in planning and scheduling builds from foundation to closing.
• Prepare, update, and distribute construction schedules.
• Track progress and ensure adherence to project deadlines and budgets.
• Coordinate service providers, trades, and delivery schedules.
• Maintain accurate job files, permits, inspection records, and project documentation.
• Support tendering and procurement processes, including issuing POs and collecting quotes.
• Generate Notice of Projects (NOP) for all upcoming projects.
• Register projects with Tarion Warranty.
• Implement the Builders Risk Policy before the project start date.

Communication & Client Support

Change Management & Controls

Quality & Safety

Qualifications

Key Competencies