Executive Assistant

We are looking for an experienced Executive Assistant to provide outstanding administrative and executive support to the President and Chief Executive Officer in Vancouver, British Columbia. This long-term contract position involves coordinating travel arrangements, managing schedules, and supporting investor relations, communication, and external affairs. The ideal candidate will thrive in a dynamic environment, handling complex tasks with precision and attention to detail.

Responsibilities:
• Arrange and manage intricate international travel plans, including last-minute changes, securing visas, and ensuring compliance with company policies.
• Oversee credit card reconciliations, expense reimbursements, and invoice processing for corporate communications.
• Coordinate internal and external meetings, events, and conferences, ensuring seamless execution.
• Maintain accurate passport records and organize immunizations for executive travel.
• Prepare thorough correspondence, reports, and presentations for internal and external stakeholders.
• Update and manage content on the corporate intranet site, ensuring information is current and relevant.
• Establish and maintain organized hardcopy and electronic filing systems for easy access and retrieval.
• Collaborate with other Executive Assistants to provide coverage and support cross-departmental initiatives.
• Assist with membership renewals, conference registrations, and subscriptions.
• Build and maintain strong relationships with travel agencies to handle emergencies effectively, including weekend support.
• Minimum of 3 years of experience in executive-level administrative support, including international travel coordination.
• Proven ability to manage complex schedules and maintain flexibility in high-pressure situations.
• Demonstrated proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with exceptional attention to detail and the ability to prioritize tasks effectively.
• Excellent written and verbal communication skills, with the ability to interact confidently across all levels of the organization.
• High degree of professionalism and discretion in handling sensitive information.
• Self-motivated and capable of working independently while contributing to team objectives.
• Experience in the mining industry or related sectors is an asset, along with a Diploma or Degree in Business Administration.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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