Manager, Conferences and Events

Job Description

Position Title : Manager, Conferences and Events

Type : Full-time employment

Reports To : General Manager

Job Start : August

Pace Group Communications Inc.

Pace Group Communications is one of British Columbia’s best known and most trusted communications and event management firms. For more than 30 years, we’ve helped public, private, government, Indigenous and not-for-profit clients tell their stories through a wide range of communications, media relations and event services not often found in a single agency.

Position Description

The Manager, Conferences and Events is responsible for account management and assisting in the planning and execution of conferences and events for Pace Group clients. Project work may include business conferences, public festivals, public and stakeholder engagement, media events, fundraising events, venue management, and others.

Responsibilities Include but are not limited to :

• Provide leadership and strategic direction to Pace Group clients on the development and implementation of a variety of communications and event-based initiatives
• Project management, including the development and implementation of plans, systems, processes, information management, and procedures essential for the effective and efficient coordination of the project
• Regular client reporting, including regular communication, meetings and approvals, meeting minutes, agenda and action item management
• Developing and implementing event communications plan, marketing and advertising strategies
• Sponsorship planning including, developing a sponsorship program, identification and approach of potential sponsors, contract management and sponsor fulfillment
• Managing small tradeshows, exhibitors and informational displays (often tied to conferences)
• Procurement, set-up and management of on-line registration platforms and virtual / hybrid event platforms
• Identifying, contracting and managing required venue and event suppliers
• Identifying, contracting and managing event moderators, speakers, elders, entertainers, etc.
• Developing and implementing transportation plans
• Access control, crowd control and security planning
• Production planning, run-of-show development, writing speaking notes
• Develop and monitor client event budgets

Qualifications

University or post-secondary degree in a related field

Minimum 6 years of event logistics experience in an agency or business environment

Experience managing accounts and clients

Experience working with the media, community and corporate partners

Experience working with online registration or data management systems an asset

Experience with virtual and hybrid event technologies an asset

Enthusiastic, outgoing, hardworking, mature, positive

Excellent communications, interpersonal skills and attention to detail

Strong ability to organize and prioritize a multi-task workload

Ability to take initiative, exercise tact and discretion

Ability to work both independently and collaboratively with others in a team situation

Flexible and adaptable to constantly shifting situations and priorities

Committed to meeting tight deadlines

Effective project management skills

Closing date : Open until position is filled

Interested applicants should submit their cover letter and resume via LinkedIn

Requirements :

Work Permit