Legal Assistant CA

Dickinson Wright LLP is seeking an experienced Legal Assistant to join its Toronto Office. The successful candidate will provide support to a busy Commercial Real Estate practice with a primary focus on billing, accounts processing, WIP management, and collections. This is an excellent opportunity for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys a role with both financial and practice management responsibilities.

Essential Duties and Responsibilities:

1. Manage lawyer’s full billing cycle: time entry review, disbursements, pre-bills, invoice generation and distribution.
2. Proactively review and reduce aged WIP, prepare WIP/AR reports, and lead month-end billing activities.
3. Ensure invoices are sent to the correct client contact and follow up on outstanding accounts to support collections.
4. Maintain accurate client files and respond professionally to client billing inquiries.
5. Assist with opening and closing files and document management.
6. Prepare, format, and send correspondence, legal documents, and real estate closing materials.
7. Provide general administrative support, including scheduling, data entry, and file organization.

Qualifications:

1. Minimum 3 years’ of experience as a Legal Assistant, ideally in Real Estate Law.
2. Strong understanding of law firm billing and collections processes.
3. Strong attention to detail and accuracy in data entry and document handling.
4. Proficient in MS Office suite, including a strong working knowledge of Excel.
5. Familiarity with legal time and billing systems. Experience with Elite 3E is an asset.
6. Proficiency in Teraview and other real estate software is an asset.
7. Strong client service and communication skills.
8. Highly organized, proactive, and able to prioritize competing deadlines.

Working Conditions:

Normal law office environment with little exposure to noise, dust, temperature. We offer a competitive compensation and benefit package.

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.