Employee Records Counsellor

Union : Non-Union

Number of vacancies : 1

Site : Toronto General Hospital

Department : People & Culture

Reports to : Team Lead - Employee Records & Payroll

Hours : 37.5 per week

Status : Temporary Full-Time 12 months

Closing Date : October 24 2025

Position Summary

As an integral member of the People & Culture team at University Health Network the Employee Records & Payroll department is a fast-paced department with 21 employees under the leadership of a Senior Manager and two Team Leads with close ties to Finance.  The Employee Records & Payroll Department oversees significant employee records for approximately 17000 employees of which half are unionized.

This role reports directly to the Employee Records Team Lead and will be representing People and Culture on a regular basis as a day to day contact for managers and employees of the organization. The Employee Records Counsellor is responsible for confidential accurate record keeping in the Human Resources Information System (HRIS) for multiple client groups within UHN.

Duties

• Employee Records

Input audit verify and coordinate the processing of all employment related transactions such as hires salary changes transfers promotions termination severances leave of absence retirements for both temporary and permanent employees.

Ensure timely and accurate remittance of payroll transactions such as maternity top-up additional pay stipends other payouts.

Assists with quarterly and year-end external and internal audit processes.

Qualifications :

Additional Information :

Why join UHN

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work : No

Employment Type : Full-time

Key Skills

General Counsel,Information Management,Adobe Acrobat,HIPAA,Information Governance,Records Management,Sharepoint,Filing,Knowledge Management,Medical Records,iManage,Taxonomy

Experience : years

Vacancy : 1