Administrative Assistant

Unit Summary

Inpatient and ambulatory Pharmacy Services are provided at the Juravinski Hospital and Cancer Centre, Hamilton General, McMaster University Medical Centre, St. Peter’s, and West Lincoln sites. The Pharmacy Department has introduced technology to further advance services in the inpatient and ambulatory settings. The scope of Pharmacy services also includes three retail pharmacies (Cancer Centre Pharmacy, McMaster Drugstore and General Drugstore).

Position Summary

The Administrative Assistant will provide full administrative support to the Director of Pharmacy. The Administrative Assistant will also facilitate the completion of internal and external reports of a financial, Human Resources, or operational nature. Responsibilities also include minute taking and scheduling meetings for the Hamilton Health Sciences Pharmacy and Therapeutics Committee and other committees in addition to overseeing the tracking and response to urgent, high-cost Non-Formulary Drug Requests. The Administrative Assistant is also responsible for monthly submissions of backordered drug reimbursements. The Administrative Assistant must exhibit strong problem-solving skills and an advanced expertise in MS Word, Excel and Outlook applications as well as familiarity with MS Access and knowledge of basic accounting principles.

Schedule Work Hours

Monday to Friday; days

Qualifications

1. Graduate of a Community College Administrative Assistant Program

2. Minimum 3 years office experience in a hospital setting

3. Pharmaceutical and medical terminology is an asset

4. Demonstrated proficient keyboarding skills (60 wpm)

5. Demonstrated expertise in minute-taking and transcription abilities

6. Knowledge of basic accounting principles and financial systems is an asset

7. Required advanced knowledge of MS Office Programs (Word, Excel), Workforce Pro, Taleo and MyHR.

8. Required intermediate knowledge of MS PowerPoint, Access and Internet / HTML

9. Experience in a variety of computer applications including Basware and Meditech is an asset

10. Demonstrated excellence in effective written and verbal communication, interpersonal and problem-solving skills

11. Demonstrated ability to work effectively in both a team environment and on own initiative, organize and establish priorities when managing multiple projects, and meet project and task deadlines

12. Demonstrated ability to appreciate confidential nature of position

13. Demonstrated ability to work effectively and collaboratively with various hospital departments and regional stakeholders

14. Commitment to HHS mission and vision, goals and objectives

Hamilton Health Sciences fosters a culture of patient and staff safety, whereby all employees are guided by our Mission, Vision, Values, and Values Based Code of Conduct. Hamilton Health Sciences is a teaching hospital and all staff and physicians are expected to support students and other learners.

To be considered for this opportunity applicants must apply during the posting period. All internal and external applicants may ONLY apply via the Careers website. This job posting is for an existing vacancy.

Hamilton Health Sciences is an equal opportunity employer and we will accommodate any needs under the Canadian Charter of Rights and Freedom, Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code. Hiring processes will be modified to remove barriers to accommodate those with disabilities, if requested. Should any applicant require accommodation through the application processes, please contact Human Resources at 905-521-2100, Ext. 46947 for assistance. If the applicant requires a specific accommodation because of a disability during an interview, the applicant will need to advise the hiring manager when scheduling the interview and the appropriate accommodations can be made.

This competition is open to all qualified applicants, however, qualified internal applicants will be considered first. Past performance will be considered as part of the selection process. If you are a previous employee of Hamilton Health Sciences, please note : the circumstances around an employee's exit will be considered prior to an offer of employment. Proficiency in both Official Languages, French and English, is considered an asset.