CAN_Administrative Assistant 2_Admin Support

Description :

Roles and Responsibilities : see attached Job Description.

Enable Skills-Based Hiring No Business case justification North America Reactive Service quotation support Travel Abroad No Rig Certificate No On-Call No Does the Candidate require Offshore Medical & Training Certificates to be arranged by the Supplier? No Does the position allow for the worker to be virtual / remote? Yes but Onsite Preferred Is Medical Check Required for Role? No Shift Work No Where is the role based? Office Based Shift Detail (No Value) Rotation schedule NA Other Rotation (No Value) Driving Licence No Driving on behalf of Company No Is MVR required No Candidate Type Consideration National Hours per Day Hours per Week Total Hours

Attachment - :

Service Quotation Specialist (Administrative Assistant) – Job Description

Scope of Work within area of Responsibility

Support North America Service Managers in the United States and Canada to perform the following tasks :

• Create Time & Material or Fixed Price Reactive Service quotations by : Utilizing Microsoft Outlook Quote Request email template. Creating and editing Deal Machine Opportunities. Creating and editing Deal Machine Service quotations. Edit Word documents and print to PDF.
• Maintain and update OneDrive Excel-based Quote tracking data log.
• Work with Service Managers to edit and optimize Outlook Quote Request email template.
• Deliver an estimated - quotes daily.
• Become familiar with FRAME agreements and apply to quotations as applicable.
• Create and maintain FRAME agreement quote templates for ease of access and efficiency.
• Optimize and streamline business processes via experience gained in the role and Service Managers' feedback.
• Participate in periodic business process and performance reviews related to the role.
• Run and distribute reports on pending quote statuses for Service Manager follow-up.
• Build and maintain effective working relationships with Service Managers to ensure accurate and timely quotation delivery.
• Exercise good English written and verbal communication skills.
• Note, on-the-job training shall be provided on use of Deal Machine system.

Desired Qualifications

Attachment - :

Marketing Title Adminstrative Asst Number of Headcount Required Bulk Recruitment (+ vacancies) Job Grade Reason for Position Current Contingent Worker is taking a month break in service to reset tenure. This person will only cover this time period If Replacement, Name of Replacement Confirm Cost Centre and Plant Code Position Specific Information Responsibilities / Tasks of the Role Support North America Service Managers in the United States and Canada to perform the following

tasks :

o Utilizing Microsoft Outlook Quote Request email template.

o Creating and editing Deal Machine Opportunities.

o Creating and editing Deal Machine Service quotations.

o Edit Word documents and print to PDF.

Managers' feedback.

timely quotation delivery.

Work under pressure, maintaining a calm, respectful demeanor and have ability to prioritize and

make decisions at fast paced environment.

external. Soft Skills Have good accuracy, attention to details and customer service orientation both internal and external. Tools or Software (Required / Preferred) Must have knowledge of : Microsoft Suite applications (Teams, Outlook, Word, Excel, PowerPoint).