Administrative Assistant III

Union : Non-Union

Number of vacancies :   1

Site : Toronto Medical Discovery Tower

Department :   Research

Reports to :   Senior Manager

Hours : 37.5 hours per week

Shifts : Days

Status : Permanent Full-time

Closing Date : October 20 2025

The Administrative Assistant III exercises judgment and independence to provide complex administrative support services to senior professional personnel including :

Assisting with human resource administrative tasks including coordinating all aspects of payroll submissions and new staff on- and off-boarding including national and international graduate students and clinical fellows;

• Planning / coordinating meetings; organizing travel arrangements accommodations event registration and submitting expense reports;
• Assisting with preparation of documents with high organizational value and confidentiality such as proposals grant applications annual reports professional publications etc.
• Monitoring and analyzing departmental / lab grant budgets (e.g. drafting budgets for approval;
• Monitoring and analyzing accounts identifying variances) and submitting expense reports;
• Developing organizing and maintaining electronic filing / retrieval systems;
• Performing other duties consistent with the job classification as assigned.

This position will also support general tasks under the UHN Research Institutes. Under the direction of the Manager the Administrative Assistant will participate in various administrative activities to foster effective and efficient communications and best practices across the Research Institutes.

Qualifications :

Additional Information :

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world UHN offers a wide range of benefits programs and perks. It is the comprehensiveness of these offerings that makes it a differentiating factor allowing you to find value where it matters most to you now and throughout your career at UHN.

Current UHN employees must have successfully completed their probationary period have a good employee record along with satisfactory attendance in accordance with UHNs attendance management program to be eligible for consideration.

All applications must be submitted before the posting close date.

UHN uses email to communicate with selected candidates.  Please ensure you check your email regularly.

Please be advised that a Criminal Record Check may be required of the successful candidate. Should it be determined that any information provided by a candidate be misleading inaccurate or incorrect UHN reserves the right to discontinue with the consideration of their application.

UHN is an equal opportunity employer committed to an inclusive recruitment process and workplace. Requests for accommodation can be made at any stage of the recruitment process. Applicants need to make their requirements known.

We thank all applicants for their interest however only those selected for further consideration will be contacted.

Remote Work : No

Employment Type : Full-time

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Experience : years

Vacancy : 1