Canderel Administrative Assistant

Location: Montréal Québec Hybrid (3 or 4 days per week in the office)Employment Conditions: Permanent full-time positionWorking Language: FrenchResponsibilities:Prepare enter review and proofread correspondence invoices presentations brochures publications reports and other related documents from dictated or handwritten notesOpen and distribute incoming mail (postal and electronic) and other documents; coordinate the flow of information internally and with other departments and organizationsSchedule and confirm employers appointments and meetingsOrder office supplies and manage inventoryRespond to inquiries received by phone and email; relay phone calls and messagesEstablish and maintain manual and computerized filing systems for information recordsDevelop and implement office proceduresGreet visitors determine the purpose of their visit and direct them to the employer or appropriate personRecord and prepare meeting minutesArrange travel and make necessary reservationsCompile data statistics and other information as needed to support research activitiesSupervise and train office staff as required regarding work methods and the use of common softwareOrganize internal events or tenant kiosks as neededQualifications and Skills:College diploma in office administration/secretarial/accountingAt least 2 years of experience in a similar positionStrong proficiency with Microsoft Office SuiteAbility to work independentlyAttention to detailAbility to multitaskExcellent verbal and written communication skillsFlexibility and sound judgmentStrong organizational skillsTeam playerCustomer-focused attitudeTime management skillsAbility to learn quicklyContact InformationEmail: Address: Head office - 2000 Peel Street MontrealQC H3A 2W5 Canada