EXECUTIVE ASSISTANT, LIBRARY

Cape Breton University (CBU) is looking for an Executive Assistant in the University Librarian and the Cultural Resources department. This is a Full-Time Continuing role.

The successful candidate will be responsible for a broad range of duties , including but not limited to : collaborating with internal administrative units (Library, Beaton Institute, and Art Gallery) and external stakeholders ; supporting program and service planning, development, and review processes ; applying relevant institutional and human resources policies and procedures ; contributing to staff development and student support initiatives ; and providing confidential administrative support to the University Librarian. The role also includes communications support and monitoring day-to-day operational activities .

Primary responsibility for this position lies with supporting the University Library , with secondary support provided to Cultural Resources (Beaton Institute and Art Gallery). Secondary responsibilities may include maintaining donor information and deeds of gift databases, coordinating committees , and providing general administrative and clerical support.

Qualifications :

• Diploma or undergraduate degree in a relevant area of study, or an acceptable equivalent combination of education and experience.
• At least two years administrative experience , preferably in an academic context .
• Experience managing a team in an office setting would be considered an asset.
• Ability to work independently and as a member of a cross-unit / departmental team.
• Excellent writing, communication, and data visualization abilities.
• Strong inter-personal, diplomatic, and judgement skills.
• Advanced ability to analyse problems, develop solutions, and communicate options to a variety of audiences.
• Proficient computer skills, especially MS Word, SharePoint, and Excel , and willingness to be trained on the various departmental and university ERP. Previous experience working with Alma and Colleague would be considered and asset.
• Comfort engaging with diverse individuals and groups and working effectively in a collaborative and sometimes stressful environment.
• Previous experience with various library workflows, particularly e-resource licensing, would be considered an asset.

Applications for the successful candidate will include a :

Please upload all required documents to Additional Documents if no designated area is listed. Incomplete applications may not be considered.