Executive Assistant (US)

Job Description

• Integrity & Trust: We hold ourselves to the highest ethical standards in every endeavor.
  
• People Empowerment: We invest in our team’s growth, believing that empowered individuals drive the greatest impact.
  
• Innovation & Excellence: We challenge conventions, embracing bold ideas and cutting-edge technologies to deliver best-in-class solutions.
  
• Sustainability & Community: We prioritize long-term, responsible growth—balancing business goals with environmental stewardship and social responsibility.
  

Key Responsibilities:

• Manage and optimize the CEO’s calendar, email, and meeting coordination
  
• Coordinate complex travel arrangements, itineraries, and logistics
  
• Prepare and edit internal and external correspondence, presentations, and reports
  
• Track follow-ups, ensure deadlines are met, and keep the CEO focused on top priorities
  
• Liaise with internal departments and external partners, including legal counsel and vendors
  
• Maintain confidentiality and professionalism at all times
  

• Coordinate logistics for internal meetings, team events, offsites, and executive retreats
  
• Oversee upkeep of the executive office, coffee bar, and boardroom areas
  
• Support general office administration, including printing, filing, supplies, and courier services
  
• Greet and host guests and visitors to the Executive Office
  

• Conduct research and gather information to support decision-making
  
• Assist with project coordination across business initiatives
  
• Maintain and update business contact records, CRM entries, and digital files
  
• Assist with special assignments and projects to support the CEO or executive team
  

Requirements

Requirements
3+ years of experience as an Executive Assistant or in a similar administrative role Exceptional organizational and time management skills Professional-level written and verbal communication skills High attention to detail with the ability to multitask in a fast-paced setting Strong proficiency with Google Workspace and/or Microsoft Office A high level of integrity, discretion, and reliability Valid driver’s license and access to a reliable vehicle (required) About destinationone Consulting destinationone Consulting is a North America–based strategic recruitment, executive search, and HR advisory firm serving purpose-led organizations across high-impact industries. Our sector expertise spans CleanTech, Education and EdTech, Health and Med Tech, Healthcare and Wellness, Government (Municipal, State, and Federal), Non Profit, Sustainability and other public sector domains. How to Apply If this opportunity aligns with your skills and career goals, please apply with an updated resume in MS Word format. While we may not be able to contact everyone, we will connect with candidates whose profiles match the requirements of the role. Rest assured, your profile will remain in our network, and we’ll reach out when a suitable opportunity arises. To learn more about us and stay updated on opportunities, follow destinationone Consulting on LinkedIn. Thank you for considering destinationone Consulting—we’re excited to support you in your career journey.