Executive AssistantGreat Connections • Markham, ON
Executive Assistant
Great Connections • Markham, ON
30+ days ago
Job type
- Permanent
Job descriptionAdministrative Support : Provide high-level administrative support for the vice president, requiring discretion and confidentiality. Communication : Prepare and edit communications, including emails, letters, reports, and presentations Meeting Coordination : Arrange meetings, prepare agendas, and take minutes. Set up meetings and appointments using Microsoft Outlook, maintaining calendar(s) for the assigned leader daily. Travel Arrangements : Coordinate travel arrangements, hotel reservations, car rentals, etc., Facility Tours : Coordinate and arrange facility tours for the teams and visitors from other sites globally Department Meetings : Coordinate and maintain all regularly scheduled meetings, including staff meetings (e.g., employee roundtables, quarterly update meetings, SLT and pillar meetings), outside meeting planning, plus recurring and special cross-functional meetings (e.g., Canadian Leadership Team). Including taking minutes, tracking action items, following up on task completions etc.. Expense Reports : Prepare expense reports, attest and check all expense reports submitted for signature, and follow through on all documents requiring approvals, including expense reports and processing of invoices. Reports and Presentations : Prepare and update various reports and presentations for the assigned leader (e.g., meeting agendas / minutes, schedules, project updates / status reports, PowerPoint presentations, charts, graphs, Excel spreadsheets). Purchasing : Act as a back-up shopping cart creator for generating purchase orders as required. Liaison : Liaise with all levels of management internally and externally. Office Management : Oversee and monitor office supplies and maintenance of office equipment for vice president Research and Analysis : Conduct research, compile data, and prepare papers for consideration and presentation by vice president, and / or various committees Education : College / University degree in Business Administration. Experience : 3-5 years of previous experience in a similar role. Competencies : Highly organized, minimal supervision necessary, excellent interpersonal skills and professionalism, excellent oral and written communication skills, strong leadership and interpersonal skills, outstanding computer skills (MS Office : Word, Excel, PowerPoint, Access; Visio; MS Outlook). Must be able to maintain confidentiality and exhibit discretion when dealing with both company staff at all levels and outside contacts. Must have and maintain an excellent attendance record.
Our client, a leading cosmetic and skincare manufacturing company, is seeking an Executive Assistant to join their growing team.
- Job Type : One-year contract, could be extended and with the possibility to become permanent
- Location : Markham, ON
- Competitive compensation package
Job Duties :
Qualifications :
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Executive Assistant • Markham, ON
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