Procurement Specialist

It’s an exciting time to be at OSL Retail Services, working for a people focused company that’s at the top of its game. The momentum we’ve generated in recent years with our commitments to client customers, innovation, business results, and an entrepreneurial spirit has created energy, enthusiasm, and engagement among our employees that is pushing us to new heights. And we’re on the lookout for talented people who share our vision and values and want to join us in this journey.

The Company :

OSL was established in 2012 in Mississauga, Ontario, to provide clients with customized designed sales solutions in retail, direct sales, merchandising and customer acquisition. Our culture is our foundation. Passionate employees, great customer service and long-term relationships are all built upon that foundation. We value people, passion, honesty, respect, and integrity. Our Vision is to be the premier sales organization in North America by 2025, enriching the lives of all people and the communities we live in. Our Values are, Belonging, Collaboration, Responsibility, Passion, Over Achievement, and Innovation.

The Position : Contract for 18 months

We are seeking a Senior Specialist Marketing Finance and Vendor Procurement . In this fast-paced dynamic department, the primary focus will be ensuring finance guidelines and procurement policy through approval of marketing Proposals and Payment Requests, training and driving the correct behaviors of business stakeholders are met. Performing complex data analysis to identify new marketing vendor sourcing, expand vendor pool and other cost optimization opportunities to generate cost savings for categories managed.

Responsible for developing and performing financial, operational, system and process audits of the company’s business units and outsourced operations. Recommendations for improvements based on findings are a key requirement. The position is also responsible for maintaining the company’s overall internal control environment. Participation in internal audits directed by HQ and external audits is also part of the role. The position requires audit experience and the ability to interact with management at all levels. Some special projects within the finance team will also form part of the overall role. The position accountability lies in ensuring that divisional, local and foreign budgets are planned, forecasted and spent according to the direction of management and within the boundaries of expenditure set-up by the management.

What you’re responsible for :

Marketing Finance 70%

• Manage all business-directed cost center creation, workflow changes, and Campaign (MP) reallocations.
• Analyze and approve all marketing budget approval forms (PP / ). Ongoing follow up on approvals to ensure completed within required timeframes.
• Audit and approve all marketing payment request (PR) submissions from Marketing divisions to ensure invoice policy is adhered, backups and taxation is compliant.
• Communicate with the marketing managers and power users to ensure accruals are used within 3 months, and to close all the left-over accruals after 3 months.
• Lead for month-end closing activities : GFP month-end system closing and accrual vs. negative accrual check and balance
• Facilitate Marketing Finance process training and reinforcement to Marketing and Sales Teams
• Maintain marketing vendor relations and improve vendor billing quality and process efficiencies
• Accrual follow up to receive invoices within 25 days of the activity happening.
• Validate the invoices by checking tax, vendor info, duplication, Budget source and etc., and process it into the GFP system once it gets verified. Ensure the invoice verification and processing is happening on daily basis.
• Follow up any payment issues with the vendor or customer.
• Follow up with approvers to ensure all payments are approved and can be paid within 30 days.
• Contact and liaise with main vendors to receive outstanding AR list, as well as follow up on outstanding items.
• Manage the checkbook and MP Tracker to provide clear view of marketing expense to the management and the executive team
• ensuring that the checkbook information is accurate.
• Provide accurate forecasting to ensure that divisional P / L impact is prepared and foreseen. Also review and track monthly accrual feasibility and monitor divisional forecasting and accuracy.
• Ensure all FOC orders are shipped before required delivery date. Reconcile the budget after it is billed in the GFP system.
• Prepare ad-hoc reports for HQ, NAHQ and internal management to fulfill their requirements.
• Deliver audit fieldwork according to established schedule.
• Recommend internal control improvements that may include operational enhancements or efficiencies.
• Lead or participate in HQ and external audits as required.

Procurement 30%

To join our team :

What we offer :

If this sounds like you and you’re excited to be a member of our team, please apply now.

We thank all interested applicants; however, only qualified candidates will be contacted. This position requires the successful completion of a criminal background check.

Disclaimer : The preceding job description has been designed to indicate the general nature and level of work performed by employees within this job. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

OSL is committed to an inclusive workplace that does not discriminate against race, nationality, religion, age, marital status, physical or mental disability, sexual orientation, gender, or gender identity. We believe in diversity and encourage any qualified individual to apply.