Office Administrator

Client Service and Office Administrator

RE/MAX Canada is seeking a highly motivated and resourceful Client Service and Office Administrator to join our dynamic, high-performance team.

This role combines exceptional customer service with strong administrative expertise, ensuring our clients receive outstanding support while keeping office operations running smoothly. A successful candidate will provide both client services support to the regional Global Services team, as well as our network of broker/owners. The ideal candidate is a proactive problem solver who thrives in a fast-paced environment, communicates with confidence and empathy while consistently delivering creative solution-focused results.

The administrative aspect of the role will require various support for the REMAX Canada Headquarters and the broader team. The role will work collaboratively and cooperatively with cross departmental teams to support coordination of events, scheduling Global Services team meetings, scheduling and supporting training events and effectively and accurately manage for the services team.

The successful candidate will also be responsible for seamless operations of the Toronto Head Office location on a daily basis. Responsibilities will include general administrative tasks, supply maintenance, professional presentation of the office as well as performing other duties as required to fulfill the strategic direction of the organization.

Hybrid Position

Office location is downtown Toronto, the successful candidate will be required to work from the office 3 times per week, as determined by the Director of Administration, or as required based on business needs.

Qualifications

• A minimum of 4 years’ experience in customer service or administrative role
• Outstanding communication skills both spoken and written
• Customer‑centric mindset focused on delivering exceptional client experience
• Solution‑oriented thinking with ability to think outside the box, anticipate challenges and implement effective solutions
• Organizational excellence, strong attention to detail and ability to manage multiple priorities while meeting tight deadlines
• Proactive and resourceful self‑starter able to work independently with minimal supervision while driving results
• Technology savvy with excellent knowledge of Microsoft products including Outlook, Word, Excel, PowerPoint
• Experience with social media an asset
• Comfortable in a fast‑paced environment with shifting priorities
• Willingness to travel if required

Nice to have: Franchise experience, Salesforce experience, Real Estate experience but not a requirement

Duties and Responsibilities

Administrative Duties

• Organize virtual or in‑person internal team meetings and record accurate and concise meeting minutes, ensure minutes are promptly distributed and action items clearly listed and tracked
• Coordinate shipping and package pickups from various locations
• Work with vendors and suppliers on delivering orders to appropriate locations
• Organize courier delivery to ensure timely shipment while being point of contact for receiving mail and package deliveries and ensuring team member receipt
• Coordinate, order and ship REMAX related materials for events
• Monitor the office phone line messaging system, respond to inquiries, route messages to appropriate departments
• Assist in special projects
• Coordinate off‑site printing (drop off/pick up)

Client Services Support

• Outreach via telephone and email to our direct and indirect customers, stakeholders and affiliates
• Support and problem resolution for our network with timely escalation to the Global Services team as required
• Prepare clear and professional correspondence, communications, presentations, emails and other documents as requested
• Work with various stakeholders to create professional high‑quality presentations that include graphics, text and video relevant to the audience
• Provide accurate and concise meeting minutes clearly outlining action items
• File and retrieve documents and reference material as needed
• Support and assist with organizing specific data, reports and updating spreadsheets
• Escalate consumer inquiries and complaints as needed to appropriate representatives
• Organize and provide support for regional events, meetings and conferences as needed and related to the Global Services team
• Timely forward inquiries regarding real estate career opportunities and licensing information
• Provide varying levels of assistance to the internal team and external customers as needed

Event Resources

• Work with Event Coordinator and/or Director of Administration on registration and coordination of various event aspects, venue, AV, catering
• Forward REMAX membership and office requests regarding training registration, agenda and hotel information to the events team
• Review registrations on Cvent and create an attendee database to prepare roster, name badges, tent cards, certificates
• Update master training PowerPoint presentations as instructed by various departments for all regional training events
• Provide invitations and thank‑you letters to Top Producer Panelists or non‑REMAX presenters as requested
• Provide roster of attendees to various partners and approved suppliers
• Assist with on‑site set‑up and registration (own transportation needed)

Compensation Range

Base: $55,000 – $62,500 CAD

Actual compensation offered to the successful candidate will be finalized at the time of the offer and may be above or below the posted range due to skill level, experience, industry specific knowledge, education/certifications, or geographic location. The offer rate represents one component of the REMAX Holdings total compensation package. Employees will also receive a number of benefits as listed below. Other compensation for this position may include bonus eligibility.

Benefits Offered

• Competitive medical, dental and vision benefits
• Health savings account with a company contribution
• Company‑paid maternity, adoption, foster and parental leave
• Educational assistance
• Student loan support services
• Paid employee assistance program
• At least 9 paid holidays, and potential for up to 16, including discretionary early closures before holidays and company events.
• MORE Time Away Program gives employees flexibility around time off needs and lets employees take time off as they need it, rather than waiting for accruals
• ClassPass discount and monthly subsidy
• Dedicated paid underground parking at the Toronto office
• And more!

Now is your chance to become part of a world‑class, industry‑leading organization that touts the #1 real‑estate brand in the world! REMAX is a business that builds businesses. We provide the tools, training, and tech to our real‑estate network, which includes REMAX and Motto Mortgage franchises, agents, brokers and consumers. Join us and build a career where your contribution is heard, your innovative ideas are valued, and hard work and collaboration truly make a difference.

REMAX Canada is headquartered in Toronto, Ontario and part of REMAX Holdings, Inc., which is headquartered in Denver, Colorado.

RE/MAX Holdings, Inc. is proud to be an equal opportunity employer committed to diversity and inclusion, as well as non‑discrimination in employment. All qualified applicants receive consideration without regard to race, color, religion, gender, sexual orientation, national origin, age, veteran status, disability unrelated to performing the essential task of the job or other legally protected categories. All persons shall be afforded equal employment opportunity.

Seniority Level

Mid‑Senior level

Employment Type

Full‑time

Job Function

Administrative

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