Administrative Assistant III, Division of Respirology

Company : IWK Health

Req ID : 213710

Department / Program : Administrative Assistants & Pediatrics Administrative Assistants & Pediatrics

Location : Halifax

Type of Employment : Permanent Hourly PT ( 50% FTE) x 1 position(s)

Start Date : ASAP

Union Status : NSGEU Off&Cler Admin Professionals Bargaining Unit

Compensation : $ 25.1868 - $ 28.0806 / hour

Closing Date : December 28 2025 (Applications are accepted until 23 : 59 Atlantic Time)

IWK Health is a respected academic health sciences centre located in Halifax Nova Scotia providing tertiary and primary care for two million children youth adults and families each year across the Atlantic region. We have a team of approximately 4000 employees physicians volunteers and learners at sites across Nova Scotia. People build careers with IWK Health with our focus on training and mentorship opportunities. We recognize each others talent and celebrate our successes. We collaborate in modern facilities or virtually from home align our work to our values and enjoy access to enhanced benefits and wellness programs. We are proud to support our patients families and communities and are grateful for the generous donor support we receive.

Promoting an anti-racist environment and calling out discrimination as we work and provide care is important to us. We are located in Mikmaki the unceded and ancestral territory of the Mikmaq people. Working in Mikmaki and providing care to those across Atlantic Canada is a shared privilege with the original inhabitants who have lived here for many thousands of years prior to colonization. There are 13 First Nation communities across Nova Scotia and more than 50 historic African Nova Scotian communities who also have a long deep and complex history dating back over 400 years. We have the highest percentage of people with disabilities in the country. Nova Scotia has the highest proportions of transgender and non-binary people than any other province or territory in the country. We are active in our work to eliminate discrimination but have more work to do to build that trust acknowledge our biases and reduce the barriers our diverse communities face. We want IWK Health to be a safe and supportive space of equity and belonging in the care we provide and the employment we offer. We welcome all interested persons who self-identify as Indigenous Black / African Nova Scotians Persons of Colour Immigrants / Newcomers Persons with Disabilities 2SLGBTQIA to apply to support our goal for our workforce to be representative of the patients families and communities that we care for at all job levels.

The Opportunity

Reporting to the Chief Operating Officer of Pediatrics the Administrative Assistant III provides support to designated members of the Division of Respirology. Responsibilities include but are not limited to : Transcribing documents (manuscripts letters memos abstracts research grant applications protocol applications etc.); Maintaining Physician schedules; Organizing meetings; Making travel arrangements; Preparing billing claims for processing; Answering phone calls voicemails and email messages; Processing mail; Composing correspondence; Entering data and maintaining databases; Photocopying; Ordering supplies; Other related duties as assigned.

Hours of Work

0.5 FTE Monday - Friday 2.5 shifts per week. exact days to be determined.

Your Qualifications

Minimum High School Diploma or G.E.D. required.

Graduate of a recognized Office Administration program required.

A combination of equivalent education and experience may be considered.

Minimum six (6) months related administrative experience required. Related experience is demonstrated by candidates who possess general office assistant experience. One (1) year of experience is preferred.

Experience in Outlook DalMedix Adobe Acrobat SAP and the Internet is an asset.

Working knowledge of Microsoft Office and other computer programs / technology is required.

Keyboarding skills minimum 40 wpm required 60 wpm is preferred

Excellent multitasking organizational and prioritization skills required.

Proven team player with excellent communication and interpersonal skills required.

Demonstrated ability to work independently with minimal supervision required.

Demonstrated ability to respectfully work with a variety of inter-professional team members is required.

High degree of initiative diligence attention to detail and self-discipline / focus required.

Committed to continual learning and willing to share knowledge and support the development of co-workers.

Experience organizing case conferences meetings guest visits and teleconferences is an asset.

Experience in a related role in a health center or university / academic environment preferred.

Demonstrated experience using university and hospital libraries is an asset.

Committed to continual learning.

Demonstrated commitment to Family Centred Care required.

Competencies in other languages are an asset; French preferred.

Thank you for your interest in IWK Health.

Please note that we only contact applicants selected for interview / testing. If we invite you to participate in an assessment process (such as an interview or testing) you have the right to request accommodation. Please discuss your needs when invited to the assessment process.

This is a Admin Professionals bargaining unit position. Preference is given to bargaining unit employees for unionized positions. Successful applicants changing unions bargaining units or employment status are advised to seek clarification regarding their seniority benefits and vacation entitlement and / or usage prior to accepting the position.

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

I f you are an employee ofIWK Health please apply through the internal careers page to ensure you are flagged as an internal applicant.

Key Skills

Generator,Accomodation,Football,Advertising,Architectural Design

Employment Type : Full-Time

Experience : years

Vacancy : 1