Payroll Specialist

We offer more than a job, we offer a career!

• We support our employees to shape their career by encouraging continuing education and investing in training and development.
• We put our employees at the center of what we do to allow them to grow personally and professionally, with projects and challenges that are motivating and rewarding.
• We inspire people to do what they are passionate about by believing in integrity, respect and recognition of diversity and community support.
• We are a dynamic team where entrepreneurship, innovation and collaboration are at the core of our values.
• We offer competitive salaries and a multitude of benefits starting day one including generous medical and dental coverage, telemedicine, employee and family assistance program, and retirement and savings programs.
• We recognize the importance of work-life balance with our hybrid work program, wellness allowance, and year-round social activities and events.

We are looking for a Payroll Specialist to join our team in our Montreal office!

Under the supervision of the Pay Master, the Payroll Specialist is responsible for the full-cycle payroll processing for a nationwide organization. Ensuring data accuracy, compliance with government regulations, and system integrity, while providing professional and rigorous support to employees and internal partners.

If you are career-minded and looking for a dynamic work environment with a growth mindset, you will love working among our team!

Your Day as a Payroll Specialist

Payroll Processing

• Perform full-cycle payroll, including new hires, terminations, promotions, transfers, status changes, and various updates.
• Prepare and process payroll cycles according to the established schedule.
• Process variable payments such as commissions, premiums, bonuses, and special adjustments.
• Calculate and verify retroactive pay with accuracy.
• Prepare Records of Employment (ROE) and ensure compliance.
• Ensure the accuracy of earnings, deductions, taxable benefits, and contributions.

Compliance, Remittances & Period-End Activities

• Reconcile and submit government remittances (federal and provincial).
• Participate in year-end activities, including the production of tax slips (T4, RL-1, etc.) and annual reports.
• Support internal and external audits.
• Ensure adherence to payroll-related laws and policies within a multi-province organization.

Accounting & Analysis

• Prepare journal entries and reconcile G/L accounts related to payroll.
• Extract, review, and submit various invoices (e.g., group insurance premiums).
• Calculate and validate insurance premiums (employee and employer portions).
• Validate contributions to group savings plans, including RRSP, DPSP, and TFSA plans; ensure amounts are compliant and perform required adjustments.
• Prepare various payroll, budget, and compliance-related reports.

Data & System Management

• Ensure data integrity within the payroll system.
• Work efficiently with the payroll system (UKG strongly preferred).
• Maintain and improve processes, documentation, and internal controls.
• Collaborate with HR, Accounting, Finance, and operational managers.

Other Responsibilities

• Provide professional and courteous internal customer service.
• Perform any other related duties.

Our Ideal Candidate

• Minimum of 5 years of experience in a similar role.
• College diploma or equivalent, ideally in Accounting or Human Resources.
• PCP certification from the National Payroll Institute (or in progress — strong asset).
• Experience in a nationwide, multi-province organization.
• Experience processing payroll for a 1,500+ employee across multiple divisions.
• Excellent command of MS Office tools, especially Excel (advanced level).
• In-depth knowledge of an integrated payroll system, ideally UKG (UltiPro).
• Strong understanding of federal and provincial payroll and employment legislation.
• Bilingual with strong verbal and written communication skills in French and in English as the candidate will be required to interact in English with stakeholders (colleagues and clients) outside Quebec.
• High level of accuracy, attention to detail, and thoroughness.
• Professionalism, sound judgment, and ability to handle confidential information.
• Ability to work under pressure, manage tight deadlines, and handle a high workload.
• Adaptability to change and a continuous improvement mindset.
• Strong teamwork and collaboration skills.
• Strong internal customer service orientation.

Who we are

Founded in 1987 by Barry F. Lorenzetti, BFL CANADA is one of the largest employee-owned and operated Risk Management, Insurance Brokerage, and Employee Benefits consulting services firms in North America. The firm has a team of over 1,500 professionals located in 27 offices across the country. Thanks to its Local International Office Network of independent brokers (LION), BFL CANADA provides clients with privileged access to insurance partners in over 140 countries, helping to support their operations both in Canada and globally.

Our Montreal office is located at the heart of downtown Montreal, the largest city in Quebec. Our employees can benefit from the numerous exciting activities organized in the neighborhood.

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We welcome and encourage applications from people with diverse abilities. BFL Canada is committed to fostering an environment that is diverse, equitable, inclusive, and accessible to all. The diversity of our talents enables innovation and creativity through diverse backgrounds, different thinking, and unique knowledge. Accommodation is available on request for candidates taking part in all aspects of the selection process.

Offers of employment at BFL CANADA are conditional upon satisfactory results of background verifications.

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