Payroll and Benefits Coordinator

Title : Payroll and Benefits Coordinator

Reports to : Director, People & Culture

Posting : #25-053

Department : Human Resources

Compensation : $58K-68K; commensurate with Experience

Posting Closing Date : August 5, 2025 at 4pm

Organizational Focus :

Pacifica Housing has been providing safe and affordable homes for almost 35 years. We are a rapidly growing organization dedicated to meeting the housing and support needs of our community. As such, we are committed to building our fast-growing team with a culture that supports our people and reinforces our core values of authenticity, leadership, respect, and social justice.

Pacifica is proud to be a Certified Living Wage Employer by The Living Wage for Families Campaign.

Position’s Primary Objectives :

Reporting to the Director of People and Culture, the Payroll & Benefits Coordinator is a vital member of the People & Culture team who plays a key role in ensuring accurate and timely payroll processing and benefits administration for all employees. This position supports the organization’s mission by maintaining compliance with a Collective Bargaining Agreement, Pacifica Policies, and provincial and federal regulations, while providing exceptional service to staff and managers regarding compensation and benefits.

Key Responsibilities :

Payroll Administration

• Process bi-weekly for 160+ salaried and hourly employees using payroll software (currently ADP).
• Collaborate closely with the HR team to ensure compliance with a Collective Bargaining Agreement, BC Employment Standards, CRA regulations, and internal policies.
• Maintain accurate payroll records, including timesheets, vacation accruals, and deductions.
• Responds timely to employees and managers payroll inquiries.
• Prepares Records of Employment (ROEs), T4s, and other year-end documentation.
• Providing training to managers on time & attendance approval processes.

Benefits Administration

HR & Finance Support

Requirements

Qualifications (minimum Education and Experience requirements) :

Note : An equivalent combination of education and experience may be considered.

Education :

Experience :

Knowledge, Skills and Abilities :

Additional Criteria for Role :

Completion of a Criminal Record Check with the Vulnerable Sector is required before employment commences.

As Pacifica Housing works with vulnerable populations, We require all staff to successfully clear a Vulnerable Sectors Criminal Record Check run by the Ministry of Justice. Any offer of employment is contingent on the applicant providing proof of criminal record check prior to commencing employment.

Please note : While this position is posted externally concurrently, members within the collective bargaining unit will receive first consideration in the appointment.

Benefits

Pacifica Housing advises all employees, contractors and volunteers of the risk of violence, injury and harm that is present in the execution of their duties. Pacifica Housing is committed to providing a safe and risk-free work place, however, we acknowledge the inherent risk in social housing and direct support work while in homes and in other support relationships.

Pacifica celebrates diversity and what makes you uniquely you. We welcome the unique contributions that you can bring in terms of your culture, ethnicity, race, sexual orientation, gender identity and expression, nation of origin, age, languages spoken, veteran’s status, colour, religion, and diversability.