Evening Document Specialist

Job Description

Evening Document Specialist

Key Responsibilities

• Create/edit and troubleshoot documents involving complicated formatting or styles
• Format and apply styles to converted precedents
• Prepare PowerPoint presentations
• Assist lawyers/clients with closings or other time-sensitive matters, as required
• Act as primary contact for lawyers and/or staff requesting assistance from the Legal Support Services team
• Answer Document Support helpline, monitor inboxes for work and provide primary document support
• Produce high-quality work and maintain updated technical skills
• Provide overflow assistance for firm documents, including edits, copy typing, dicta transcribing, black lining and specialized printing
• Assist with all administrative and general office matters relating to booking of appointments, travel, boardrooms and maintenance of contact lists in the firm’s InterAction database
• Provide overflow support on special projects or situations, when required.

Qualifications

• Minimum of 5 years of experience in a legal administrative role
• High level of professionalism, the ability to take initiative, be proactive and use discretion
• Excellent knowledge of Adobe and Microsoft applications, including Word, Excel and PowerPoint
• MOS certification preferred
• Excellent client-service skills
• Ability to produce documents in a timely and accurate manner, in a fast-paced environment
• Excellent communication skills, both verbal and written
• Outstanding administrative, organizational and decision-making skills
• Data entry expertise, with strong attention to detail
• Outstanding troubleshooting and problem-solving skills
• Experience in a flexible, team-oriented environment

Tagged as: Document Mangement, document specialist