Administrative assistant- commercial real estate

Are you an organized, proactive administrative assistant passionate about the dynamic world of commercial real estate? Do you dream of joining a leading team, recognized for its expertise and success?

Our client, one of the largest commercial real estate brokerage firms in Montreal, is looking for administrative assistants to join its team! This isn't just a job: it's an opportunity to be at the heart of significant transactions, provide essential support to brokers, and play a direct role in the growth of a highly respected firm.

If you excel at managing priorities, have impeccable administrative skills, and want to thrive in a stimulating and professional environment... Your place is with us!

Don't wait any longer to transform your career. Apply today!
Send your resume without delay to dorine.sportouch@randstad.ca

Advantages
- Permanent full-time position (between 37.5 and 40 hours/week)
- Beautiful offices in downtown Montreal
- 100% in-office
- Benefits after 3 months (medical, dental, life insurance)
- 50% reimbursement of public transit pass after 3 months
- Vacation: 2 to 3 weeks depending on experience

Responsibilities
• Drafting contracts and correspondence
• Preparing presentations, reports, and opening files.
• Updating the dashboard in Excel
• Preparing drafts of listings for the marketing department
• Coordinating daily conference calls
• Compiling information for files
• Performing simple translations
• Completing transaction sheets in Excel
• Maintaining a chronological record of files and deadlines
• Managing the marketing process for listings on various websites
• Ordering and tracking promotional materials
• Monitoring the listing and transaction processes
• Conducting necessary research for property listing files
• Managing accounts payable and receivable, liaising with the accountant
• Confirming appointments and other events upon request
• Performing general administrative tasks, answering calls, filing, sending faxes, photocopying documents.
• Entering data into the contact management software and intranet and managing reports, synchronizing data
• Collaborating and following up on files with management and the agency's administrative departments

Qualifications
- Experience in the real estate field (commercial real estate an asset).
- Ability to work in both French and English.
- Ability to plan work and manage files , set priorities and manage expectations.
- Ability to meet tight deadlines.
- Practical experience as an administrative assistant in a fast-paced work environment.
- High degree of professionalism and ability to work autonomously.
- Good judgment and discretion, analytical and problem-solving skills.
- Strong attention to accuracy and detail, ability to adapt to change, management of multiple simultaneous tasks
- Knowledge of the Office suite (Word, Excel), Outlook, and Teams.

Our Client operates across Canada, and globally/internationally in the United States and other countries. This company takes all reasonable means to limit the number of positions in Quebec that require knowledge of a language other than French, and only requires this where it is necessary and its existing bilingual employees are unable to fulfil these job duties. Based on an assessment conducted by our client, it has been determined that this position requires candidates to be fluent in English (oral and written). In particular, this position will require the employee to:

-communicate with English-speaking clients/partners/employees located outside Quebec on a regular basis
-work on client [projects, products or deliverables] that are required to be delivered to clients in English



Summary
Interested in this position?

Send us an email anytime at dorine.sportouch@randstad.ca

If you know anyone interested in administrative support positions, please feel free to provide them with our contact information. We will be happy to help them!

For more information on this and all other positions currently available, visit www.randstad.ca.

We look forward to receiving your resume!

All resumes received will be considered equally.

Only selected candidates will be contacted.

Randstad Canada is committed to fostering a workforce reflective of all peoples of Canada. As a result, we are committed to developing and implementing strategies to increase the equity, diversity and inclusion within the workplace by examining our internal policies, practices, and systems throughout the entire lifecycle of our workforce, including its recruitment, retention and advancement for all employees. In addition to our deep commitment to respecting human rights, we are dedicated to positive actions to affect change to ensure everyone has full participation in the workforce free from any barriers, systemic or otherwise, especially equity-seeking groups who are usually underrepresented in Canada's workforce, including those who identify as women or non-binary/gender non-conforming; Indigenous or Aboriginal Peoples; persons with disabilities (visible or invisible) and; members of visible minorities, racialized groups and the LGBTQ2+ community.

Randstad Canada is committed to creating and maintaining an inclusive and accessible workplace for all its candidates and employees by supporting their accessibility and accommodation needs throughout the employment lifecycle. We ask that all job applications please identify any accommodation requirements by sending an email to accessibility@randstad.ca to ensure their ability to fully participate in the interview process.