Litigation Assistant

SPECIFIC RESPONSIBILITIES:

Assist Associates with management of their files, which includes:

Proactively and independently preparing documents to meet upcoming deadlines.

Complexity of documents varies, but general instructions will be provided and precedents are to be followed

Transcribes dictation of technical and/or confidential nature

Organizes and expedites the flow of work through the lawyer’s office, initiating follow-up action

Compose routine letters and memos from general instruction

Routes or answers routine correspondence not requiring the lawyer’s attention and initiates follow-up action, as required

Organize and maintain office files/records in accordance with firm’s procedures and best practices

Maintain Amicus Attorney calendar, ensures lawyer is kept abreast of upcoming appointments/meetings/court filings/court proceeding dates

Proper filing of emails received for lawyer

Handle administrative detail with respect to accounting, opening and closing files, docketing, billing, etc., as specifically directed by lawyer

Prepares special reports which involves gathering and summarizing data

Liaises between the principal and various internal and external individuals, groups and clients at all levels

Abide by Firm policies including the policy on confidentiality

REQUIRED QUALIFICATIONS:

Education and Experience:

College diploma in legal assistant studies; plus a minimum of 2 years’ experience as a legal assistant working within Insurance Defence Litigation.

Core Competencies:

Knowledge of the Rules of Civil Procedure and up-to-date with recent changes

Proficiency with computers including MS Office 365, E-Copy, Amicus Attorney, PCLaw etc.

Excellent verbal and written communication skills

Organized and meticulous with follow-up and attention to detail

Time management skills with the ability to work under pressure in order to meet multiple deadlines

Ability to work independently, be proactive and show initiative

Flexible team player who is client service oriented

Thorough understanding of litigation legal documentation