Purchasing Assistant

Summary

We are seeking a motivated and detail-oriented Purchasing Assistant to join our Procurement team. This entry-level position is perfect for someone who is organized, proactive, and eager to learn in a fast-paced manufacturing environment. Working under the direction of the Procurement Manager, you will collaborate with other departments to support daily purchasing operations, ensuring that inventory levels of office supplies, personal protective equipment, hardware components, and miscellaneous items meet operational needs.

No prior purchasing experience is necessary, just a strong desire to learn, contribute, and grow within the role. Your ability to build meaningful working relationships, prioritize tasks, and communicate effectively will be key to your success. As you progress, you will gain hands-on experience with procurement processes, vendor coordination, and purchasing systems, contributing to continuous improvements that further Keilhauer’s mission of making work more comfortable for all.

Primary Responsibilities

Support and administration Prepares a daily schedule for the Driver, as requested by the Purchasing Agents.

Performs and coordinates various administrative duties for the Purchasing team.

On a daily basis, ensures that sufficient inventory levels are maintained for supplies and ensures purchase orders are in place and in accordance with supplier lead times.

Purchasing Prepares, issues and expedites purchase orders and change notices.

Purchases Maintenance, Repair and Operations (MRO) supplies for all manufacturing facilities.

Sources and assigns most cost-effective MRO suppliers.

Assists Purchasing Agents in sourcing alternate suppliers where applicable.

Responsible for compiling data for monthly supplier performance reports.

Qualifications

• Previous experience in an administrative role, preferably within a fast-paced manufacturing environment.
• Post-Secondary certificate or diploma, preferably in Business / Operations Management or a related field.
• Proficient in Microsoft Word, Excel and Outlook; previous experience using SyteLine or similar ERP is recommended.

Working Conditions

This role is performed primarily in an office environment which is typically quiet. Most of your duties will be fulfilled with the use of a computer and office equipment, with communication taking place by phone, email or in person. Some functions of your role will be conducted in the manufacturing facility, where you may be exposed to dust particulates and noise.