administrative assistant - office

Education

• College / CEGEP
• or equivalent experience

Work setting

• Relocation costs not covered by employer
• Willing to relocate

Tasks

• Coordinate the flow of information within the team
• Evaluate daily operations
• Motivate staff
• Open and distribute mail and other materials
• Plan and organize daily operations
• Determine and establish office procedures and routines
• Schedule and confirm appointments
• Answer telephone and relay telephone calls and messages
• Answer electronic enquiries
• Compile data, statistics and other information
• Respond to employee questions and complaints
• Greet people and direct them to contacts or service areas
• Perform data entry
• Provide customer service
• Greet customers

Supervision

• 1 to 2 people

Computer and technology knowledge

• MS Excel
• MS Word
• MS Office
• Electronic mail

Technical terminology

• Business

Area of work experience

• Purchasing, procurement and contracts

Area of specialization

• Correspondence
• Reports and records

Transportation / travel information

• Own transportation
• Own vehicle
• Valid driver's licence
• Travel expenses not paid by employer

Work conditions and physical capabilities

• Ability to work independently
• Work under pressure
• Attention to detail
• Repetitive tasks
• Work with minimal supervision

Personal suitability

• Excellent oral communication
• Excellent written communication
• Judgement
• Organized
• Team player
• Client focus
• Reliability
• Accountability
• Dependability
• Quick learner

Screening questions

• Are you willing to relocate for this position?
• Do you have previous experience in this field of employment?

Experience

• 5 years or more

Other benefits

• Free parking available
• On-site amenities
• Parking available

Support for newcomers and refugees

• Supports social and labour market integration of newcomers and / or refugees (for example : facilitating access to community resources, language training, skills training, etc.)
• Recruits newcomers and / or refugees who were displaced by a conflict or a natural disaster (for example : Ukraine, Afghanistan, etc.)
• Supports newcomers and / or refugees with foreign credential recognition

Support for youths

• Provides awareness training to employees to create a welcoming work environment for youth

Support for Indigenous people

• Provides cultural competency training and / or awareness training to all employees to create a welcoming work environment for Indigenous workers
• Facilitates access to Elders who can offer support and guidance to Indigenous workers

Support for mature workers

• Offers phased retirement options that allow mature workers to gradually reduce their workload (for example : flexible or reduced work hours, part time employment, project-based or seasonal work, etc.)

Supports for visible minorities

• Applies hiring policies that discourage discrimination against members of visible minorities (for example : anonymizing the hiring process, etc.)