Events Administrative Assistant- O&B Events

This role requires the successful candidate to be in office 5 days a week. Our office is located downtown Toronto in the Financial District.

The Day to Day :

• Act as primary point of contact for general inquiries via email and telephone and logging of enquiries
• Preparation of initial response to client enquiry and assigning to appropriate team members
• Preparation and distribution of daily weekly and monthly reporting
• Coordinate interoffice mail distribution schedule and materials
• Maintenance and reporting of departmental expenses
• Responsible for inventory management and ordering of materials supplies and services for the O&B Events sales team
• Coordinate with all applicable suppliers to ensure that sales team have items needed for daily operations (e.g. O&B Artisan for Gift Bags / Chocolates Gift Cards Marketing Materials Business Cards)
• Perform general clerical duties including but not limited to photocopying faxing mailing filing and rotation of events department files
• Support management team in assigned project-based work which may include drafting and modifying a variety of documents and / or correspondence as well as performing basic accounting functions
• Support Events team as required including other duties as assigned and / or required

Qualifications :

Additional Information :

Remote Work : No

Employment Type : Full-time

Key Skills

Marketing,Catering,Organizational skills,Hospitality Experience,Management Experience,HubSpot,Event Planning,Events Management,Project Management,Event Marketing,Leadership Experience,negotiation

Experience : years

Vacancy : 1